Executive Assistant to the Director
Location: Mumbai | Experience: 5+ years | Full-time | Management / Executive Office
About the Role
We’re seeking a dynamic and resourceful Executive Assistant to partner closely with our Director—someone who thrives in fast-paced environments, anticipates needs before they arise, and turns complexity into clarity. You’ll be more than a coordinator: you’ll be a trusted extension of leadership, helping shape priorities, streamline workflows, and ensure seamless execution across teams and geographies.
In this high-impact role, you’ll manage a demanding schedule, lead cross-functional coordination, safeguard sensitive information, and harness technology—including AI—to elevate efficiency and insight. If you’re detail-oriented, discreet, and energised by supporting strategic leadership, this could be the perfect next step for you.
What You’ll Do
- Executive & Calendar Leadership
- Own the Director’s calendar with precision—balancing priorities, blocking focus time, and optimising availability.
- Proactively prepare for meetings: draft agendas, assemble background materials, and anticipate questions.
- Track action items post-meeting and ensure follow-through across teams. - Strategic Follow-Up & Collaboration
- Serve as the Director’s “eyes and ears”—monitoring progress on key initiatives and escalating blockers early.
- Build strong relationships across departments to keep projects moving and decisions aligned.
- Act as a trusted liaison, ensuring clear, consistent communication between leadership and stakeholders. - Insightful Documentation & Reporting
- Transform raw inputs into compelling reports, presentations, and management summaries.
- Maintain a clean, searchable knowledge base—making information easy to retrieve and reuse.
- Support business reviews, strategy sessions, and investor communications with polished deliverables. - Professional & Discreet Communication
- Craft clear, confident, and tone-appropriate messages—whether internal, external, or executive-facing.
- Handle confidential matters with integrity, judgment, and unwavering discretion. - Seamless Travel & Event Execution
- Plan complex domestic and international itineraries—accounting for time zones, preferences, and last-minute changes.
- Help bring key meetings, offsites, and leadership events to life, from logistics to post-event summaries. - Confidentiality as a Core Value
- Treat sensitive data—financial, HR, strategic—with the highest level of professionalism and security. - Embracing Innovation & AI
- Use AI tools (e.g., ChatGPT, Claude, Gemini) to accelerate research, drafting, analysis, and task automation.
- Continuously explore smarter ways to work—testing new tech, refining workflows, and sharing best practices.
What Makes You a Great Fit
- ✔️ Exceptional organisational agility—you juggle multiple priorities without dropping a beat.
- ✔️ Polished communicator (written & verbal) with an eye for nuance and tone.
- ✔️ Proactive problem-solver who spots gaps and offers solutions before asked.
- ✔️ Comfortable working with ambiguity and adapting quickly to shifting demands.
- ✔️ Tech-savvy and curious—excited to leverage AI, collaboration tools, and productivity platforms.
- ✔️ Discreet, diplomatic, and deeply reliable.
Qualifications & Experience
- 🎓 Bachelor’s degree in any discipline; MBA or professional certification is a plus.
- 💼 5+ years in executive support—ideally as an EA/PA to a Director, CXO, Founder, or senior leadership.
- 🚀 Experience in dynamic, growth-oriented organisations (startups, scale-ups, or multinational corporates).