The Office of Human Resources (HR) provides programs that enable customers to operate efficiently, regularly conducts and updates a thorough analysis of human capital needs, acquires the employees needed to fulfill the Agency mission, retains a skilled workforce, manages workforce performance programs effectively and maximizes the potential of employees through increased training and professional development.

Human Resources is seeking a Payroll & Absence Management Officer who will:

Manage payroll and absence management programs.  This position is responsible for managing OHFA’s timekeeping system and submitting payroll through the State of Ohio’s human resource information system, the Ohio Administrative Knowledge System (OAKS) on a biweekly basis.  This position will be required to track employee work hours, prepare compensation checks, ensure compliance with government regulations establishing and implementing policy and procedures, work with managers and employees to ensure their paychecks are accurate, assist with on-boarding and off-boarding employees, conduct new-hire orientation, and respond to employees about wages and deductions.

This position will also serve as the Absence Management officer in managing the day-to-day operations of our group benefit plans and extended leave program according to rules and regulations, including determining eligibility, monitoring and processing benefit enrollments and terminations for eligible employees and approving eligible changes due to qualifying events, present benefits information to new employees and serves as a point of contact for benefit related questions.  This position will work with management to track and monitor leave balances, ensure compliance with policy and procedures, manage the workers compensation program, FMLA and unemployment.

Additionally, this position will also serve as the Health and Wellness Ambassador for the agency.  The Health and Wellness Ambassador will administer the wellness program and support OHFA’s efforts in promoting a healthier lifestyle through multiple programs.  Furthermore, as a team member of Human Resource Office, this position may support other human resources programs such as talent requisition and retention, performance management, and DEI.

Duties include:
Ensuring all payroll transactions are processed efficiently.

• Collecting, calculating, and entering data to maintain and updating payroll information.
  
• Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages.
  
• Maintaining payroll operations by following policies and procedures.
  
• Resolving payroll discrepancies and answering a payroll queries.
  
• Maintaining all payroll operations according to company policies and procedures.
  
• Reviewing claims in accordance with guidelines established by state and federal regulations, as appropriate.
  
• Coordinating the leave process, verifying eligibility, determining leave approval, coordinating applicable leave policies
• including integration with state leave laws, and supporting the return-to-work process.
  
• Reviewing medical documentation.
  
• Performing various human resources activities.
  

*The above statement reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the job, nor shall it be interpreted as limiting an employee in performing duties other than those normally performed or from helping employees in other positions or units.

Background Check and Drug Testing Requirements

The final candidate selected for the position will be required to undergo a criminal background check.  Criminal convictions do not necessarily preclude an applicant from consideration for a position.  An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

All final candidates for this position who are not current State of Ohio employees &/or who do not have a qualifying drug test on file will be subject to a pre-employment drug test.

ADA

OHFA is committed to providing access & reasonable accommodation in its services, activities, programs & employment opportunities in accordance with the Americans with Disabilities Act & other applicable laws. To request an ADA reasonable accommodation due to a disability, please email Human Resources at [email protected].

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Applicants should demonstrate on their application how they meet the preferred qualifications to receive further consideration:

• Bachelor's degree in Human Resources, Business Administration, Public Administration, Public Policy, or similar field; and 6 months experience with payroll, benefits, and absence management programs such as disability leave, FMLA, and/or Worker's Compensation.
• OR 2 1/2 years experience in Human Resources which included 6 months experience with payroll, benefits, and/or absence management programs such as disability leave, FMLA, and Worker's Compensation
• Knowledge of union staff is a plus