About the role
Voxell is a 10-Person architecture practice in Wellington, working across houses, multi-residential, commercial, and development projects. Our aim is simple: improve the built environment with every project, with architecture that balances ambition with practicality.
The way a practice like ours runs is changing. A lot of the work that used to fill an operations job, like moving data between systems, compiling reports, formatting documents, and writing first drafts, can now be done with AI. That frees people to spend their time on judgment, follow-through and improvement, which is where the value is.
We're building a new way of planning, billing, and running the practice: a shared billing plan that shows what we will bill and when, connected to our project, resourcing, and finance systems, with AI doing much of the data work. It is partly built. We need someone to help us finish it, run it weekly and monthly, and keep it honest.
Key responsibilities
Finish and send fee proposals and variation statements: AI drafts, you complete and check, and a manager reviews before they go out.
Keep our project and resourcing data accurate: project set-up, fees, budgets, contacts, timelines.
Look after supplier invoices, accounts payable and general practice coordination.
Chase the information we need, kindly and persistently, from the team and from clients.
Work alongside the Managing Director to finish our planning and billing system. Try a routine, see where it breaks, fix it, write down what works.
Keep the monthly cycle on time: project leads update the plan, the leadership team reviews it, invoices go out, and we look back at what we planned against what happened.
Prepare short packs for leadership decisions and follow up the actions that come out of them.
About you
You follow through. Things happen because you make them happen.
You build for value, not because you can. AI will produce as much as you ask it to. You ask whether something is worth doing, and you know what to leave out.
You use judgment. You notice the number that does not add up, and you ask about it.
You are comfortable with technology. You already use AI tools in your work, or you have a track record of getting to grips with systems you have never used before.
You write clearly and briefly.
You bring passion, not ego, and build trust with designers and clients.
Confident with Excel and Microsoft 365.
Benefits
A permanent role at 3 days a week, with scope to grow to full-time as the role develops.
Real ownership over how the practice runs, and a direct line to the Managing Director.
A small, open team where everyone's opinion matters.
Balance, fair pay, time for professional development, and an active health and wellbeing policy.
Our studio at Level 1, 3 Swan Lane, Wellington. A mix of studio and working from home, with most of the week in the studio.
About us
Voxell is a Wellington architecture practice of 10 people, working across houses, multi-residential, commercial and development projects. Our aim is simple: improve the built environment with every project, with architecture that balances ambition with practicality. How we work matters to us as much as what we design. Our values: challenge preconceptions, especially your own. Great design is great business. We are what we do, so follow through. Be the best human you can be. Choose progress over perfection. Be bold, make the next move.