About us
Tūwharetoa ki Kawerau Hauora is a dedicated healthcare organisation committed to delivering exceptional health and wellbeing services to our community in the Bay of Plenty. We pride ourselves on our patient-centred approach, cultural values, and commitment to fostering a supportive workplace where every team member can thrive and make a meaningful difference.
About the role
We are seeking an experienced and organised Executive Assistant to Chief Executive to join Tūwharetoa ki Kawerau Hauora in Kawerau, Bay of Plenty. This is a full-time position that plays a vital strategic role in supporting our Chief Executive and ensuring the smooth operation of the executive office. As Executive Assistant, you will be the backbone of executive operations, managing complex schedules, coordinating high-level communications, and ensuring that our leadership team can focus on driving the organisation forward. This role offers the opportunity to work at the heart of the organisation, supporting key decisions and contributing to our mission of providing outstanding healthcare services to our community.
Key responsibilities
Managing the Chief Executive's diary, scheduling meetings, appointments and travel arrangements with meticulous attention to detail
Preparing and organising board meetings, executive briefings and high-level presentations, including preparing agendas, collating papers and minute-taking as required
Providing administrative support to the Chief Executive including email management, correspondence preparation and document management
Coordinating communication between the Chief Executive and internal and external stakeholders, ensuring professional and timely interactions
Arranging travel, accommodation and logistics for the Chief Executive's business engagements and events
Maintaining confidential and sensitive information with discretion and professionalism
Managing special projects and initiatives as delegated by the Chief Executive
Supporting the smooth functioning of the executive office and contributing to the overall efficiency of the organisation
What we're looking for
Minimum 4+ years' experience as an Executive Assistant or similar senior administrative role, ideally supporting a Chief Executive or senior leadership team
Exceptional organisational and time management skills with the ability to manage multiple competing priorities effectively
Excellent written and verbal communication skills with the ability to communicate professionally at all levels of the organisation
Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with scheduling and project management software
Proven ability to maintain confidentiality and handle sensitive information with discretion
Proactive and resourceful approach to problem-solving with the ability to anticipate needs and take initiative
High level of attention to detail and commitment to accuracy in all work undertaken
Ability to work independently and as part of a team in a fast-paced healthcare environment
Experience in the healthcare sector or working within a complex organisational setting would be highly advantageous
What we offer
We offer a rewarding opportunity to make a meaningful difference in your community. As a member of our team, you will work in a supportive, collaborative environment where your contributions are valued and recognised. We encourage a healthy work-life balance. Our organisation is an equal opportunity employer and welcomes applications from all suitably qualified candidates.
Apply now
If you believe you are the ideal candidate for this Executive Assistant role and are ready to make an impact within our organisation, we would love to hear from you. Please submit your CV, a covering letter outlining your relevant experience, and contact details for two professional references.