An Application pack is available here:
https://drive.google.com/file/d/160P9AjOGyg5gQlA0QtUBmerhLHbIPJ2S/view?usp=sharing
About the role
The Office Manager / School Secretary helps keep our school running smoothly, providing a friendly, reliable point of contact and ensuring that important administrative and financial processes are completed accurately and on time. The role works closely with the principal, staff, School Board, tamariki and whānau.
Key responsibilities
Welcome and assist children, parents, whānau, staff and visitors; respond to phone calls, emails and general enquiries.
Keep office systems, calendars, files and correspondence organised and up to date.
Prepare and distribute newsletters, notices and other school communications.
Maintain accurate student information, daily attendance records and other information in the school management system.
Support school events, orders and everyday administrative needs.
Support new and prospective families through enrolment and transitions.
Maintain prospective enrolment information and student records, including the Ministry of Education ENROL system.
Prepare and check school roll returns and other required information.
Process invoices, payments, receipts and financial records using school systems, including Xero.
Manage payroll administration through EdPay, including onboarding and staff changes, leave and allowances, fortnightly checking of draft and final SUE payroll reports, and beginning- and end-of-year payroll processes.
About you
Strong organisational skills, attention to detail and the ability to juggle competing priorities.
Confidence using digital systems, including spreadsheets, shared documents, email and databases; experience with Xero, EdPay or school systems would be an advantage.
Good written and spoken communication, with a willingness to ask questions and follow things through.
Honesty, discretion, confidentiality and sound professional judgement.
Accuracy with financial information and the ability to follow established processes.
Initiative, efficiency, flexibility and a willingness to be part of a small team.
A friendly, culturally respectful and responsive approach, recognising and valuing the identities, languages and cultures of tamariki and whānau, including Māori as tangata whenua.
All shortlisted applicants will be asked to complete the Police vetting process. No applicant will be permanently appointed until a satisfactory Police vetting result has been received.
About us
Haumoana School is a thriving, semi-rural primary school on the Cape Coast, serving our Haumoana and Te Awanga communities and surrounding areas. Our values are respect, resilience and whanaungatanga. We want our tamariki to feel they belong, to enjoy learning and to grow in confidence. We are a close-knit team. People help one another, no two days are quite the same, and relationships with children and whānau matter as much as efficient systems.