The role

In addition to meeting the Integrated Leadership System profile of the APS5 classification, the primary outcomes and accountabilities of the role involve the following. 

The duties include:

• Schedule appointments and organise travel;
• Manage the Senior Executive inbox, preparing responses to routine and less complex enquiries;
• Minute taking and action tracking for various Senior Executive led meetings;
• Liaise with various stakeholders of all levels and aiding with general enquiries;
• Coordinate and reconciling Senior Executive finances, including card acquittals, cab charges and reimbursements;
• Coordinate spend approvals, contracts and processing invoices;
• Provide additional support to the broader Practice Groups, EA Cohort and the Legal Support Officers;
• Respond to phone calls, emails and general correspondence for the Executives.
• Deliver a range of administrative tasks, ensuring smooth day-to-day facilities operations; and
• Coordinate workflows, collating and follow up of information to ensure deadlines are met.

Job description

The Office of the Director of Public Prosecutions (Cth) (CDPP) is seeking a highly organised and flexible Executive Assistant and Office Services Coordinator, who is capable of working in a high-pressure environment with varying competing demands. The role requires a high degree of professionalism, discretion, initiative, stakeholder engagement and sound judgement in a fast-paced environment.

This is a hybrid role, with the focus on providing executive support to the Senior Executive Service (SES) in the Perth office. The other side of the role will be working with our Office Services team to ensure any office related matters are coordinated appropriately.

Working collaboratively across the organisation, the Executive Assistant and Office Services Coordinator performs a vital role in supporting the SES and ensuring the smooth operations of the office. Ideally, you have a strong coordination and communications skills, enjoy collaborating as a member of a team, and possess excellent attention to detail and time management abilities.

The role is based in the office full-time and may be required to act as the out-of-hours contact person for the site. This role may occasionally require after hours work to provide building access and oversee works conducted by service providers.

Eligibility requirements

• The ability to obtain and maintain an AGSVA Baseline security clearance.
• Australian Citizenship

Notes

No matter where you work with us, you’ll have access to:

• unique and challenging work;
• professional development opportunities;
• generous leave entitlements with additional paid time off during the Christmas close-down period;
• clear and transparent salary progression, and scheduled salary increases;
• 15.4% superannuation;
• flexible working arrangements that promote work-life balance;
• a $295 annual wellbeing allowance; and
• free and confidential 24/7 counselling through our Employee Assistance Program (EAP), available for staff and their family members.

*Please refer to the Candidate Information Pack for details.