Accounts Payable Coordinator

Provide financial, administrative and clerical support to ensure invoices are properly processed and reconciled and payments are properly verified and posted. process Accounts Payable transactions in a timely manner within an ERP system.

Job Description:

• Full responsibility for Accounts Payable transactions to ensure accurate and timely processing of all payments. Tasks include validating invoices, entering invoices, posting material receipts, matching invoices to packing slips, obtaining W-9’s for new vendors and preparing payment batches.

• Verify, allocate, and post details of business transactions to include, sales slips, invoices, receipts, check stubs, and computer printouts.

• Verify the accuracy of all invoices.

• Maintain financial records by analyzing balance sheets and general ledger accounts.

• Reconcile bank accounts daily.

• Conduct weekly goods received not invoiced (GRNI) analysis.

• Prepare weekly Cash flow reports, AP Reports (including a Goods Received Not Invoiced (GRNI) Analysis) and other reports as needed.

• Collaborate with Purchasing, Sales and Inventory Control Departments.

• Provide clerical and administrative support to management and work on various special projects, as required.

• Work with fellow employees, vendors and customers to resolve any problems or discrepancies.

Essential Skills:

• Minimum two (2) years of experience in a comparable corporate accounting role.

• High School Diploma with some college level accounting classes or equivalent.

• Fully knowledgeable of all basic accounting techniques

• Must be detail oriented and organized with strong verbal and written communication skills.

• Established computer skills including proficiency in Excel.

• Prior experience working with an MRP or ERP system.

• Ability to multi-task, prioritize, work efficiently, anticipate work needs, and follow through in a fast-paced high volume environment with emphasis on accuracy and timeliness.

• Excellent interpersonal skills with the ability to interface effectively with vendors, customers and all levels of management.

• Proven analytical, problem-solving skills, documentation skills, stress and time management and multi-tasking skills.

Non-Essential Skills:

• Bachelor’s Degree in an Accounting discipline preferred.

• Previous experience working in a manufacturing environment.

• Familiarity with Microsoft Great Plains, AX or D365.

Physical & Mental Demands:

• Regularly required to sit, walk, bend and stand.

• Potential travel via air, rail and car.

• Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.

• Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment

• Day to day responsibilities could require lifting and moving of materials up to 25 pounds.

• Occasionally will be required to lift, move, erect and assemble marketing and tradeshow materials and equipment up to 50 pounds and of varying height, length and width dimensions.

• Specific vision abilities required include close vision, distance vision and the ability to adjust focus.

• Must be able to fulfill essential job function in a consistent state of alertness and safe manner

This job description is not all inclusive and is subject to change at any time.

EEO/AAP/VETS