Executive Assistant/Coordinator - Newmarket/Property
INTRO
Bring your coordination expertise and help deliver the next stage of this growing business. Apply today! Sue Brash - Principal Consultant
INTRO
- Help keep busy and highly successful PROPERTY DEVELOPERS, designers and builders of quality urban residences, moving forward.
- With ongoing projects lined up, this is an opportunity to become the operational hub connecting leadership, projects, consultants, sales partners and marketing providers.
- You’ll bring structure, visibility and momentum to work that directly supports business growth.
- Supporting the Director and key stakeholders, you’ll coordinate priorities across multiple developments and business functions.
- You’ll track commitments, maintain clear reporting, facilitate communication and ensure the right people complete the right actions at the right time.
- NOTE This is a commercially minded Coordination role—not a traditional Administration position.
- Manage the Director’s calendar, meetings, travel, priorities and key correspondence.
- Prepare agendas, minutes, reports and presentations, while maintaining business records and project documentation.
- Maintain project schedules, action registers, approval trackers and milestone programmes.
- Monitor progress, follow up on outstanding actions, and escalate risks, delays and bottlenecks.
- Coordinate project launches from planning through completion, including sales collateral, websites, CRM setup, lead management and property portal listings.
- Track marketing campaigns, agency deliverables, sales activity, enquiries and lead-generation reporting.
- Coordinate contracts and sales trackers with lawyers and agents.
- Organise investor evenings, project launches, open homes, consultant workshops, sales briefings and stakeholder presentations.
- Manage invitations, venues, catering, attendee communication, event schedules and follow-up actions.
- Act as a central communication point for the Director, consultants, contractors, sales agents, marketing providers and other stakeholders.
- Support acquisitions, due diligence, feasibility activities and strategic business initiatives as required.
- Will have experience in Executive Assistance, Office Management or Operations Support.
- High proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
- Experience in property development or real estate.
- An interest in coordinating consultants, contractors or project teams.
- CRM and sales administration experience and interest in project management software
- A step up opportunity with a negotiable salary, dependent on experience, up to $80,000
- Direct access to senior leadership and decision-making.
- Career progression opportunities within a rapidly growing property development business.
- Exposure to acquisitions, development, planning, construction, sales and marketing.
- Opportunity to help build systems and processes supporting significant growth.
- Collaborative, ambitious and high-performing team culture.
- Great almost Newmarket location with high profile shopping and transport hub nearby
Bring your coordination expertise and help deliver the next stage of this growing business. Apply today! Sue Brash - Principal Consultant