Civil Assistant Project Manager / Estimator
Position Summary
Civil Construction Contractors, LLC, an industrial civil contractor specializing in heavy civil and industrial construction, is seeking an Assistant Project Manager / Estimator to support estimating, project planning, and execution of prospective and awarded work. This position will be based primarily in our Hahnville office, with periodic field visits as needed.
The ideal candidate will have a background in civil and/or industrial construction, strong organizational skills, and an interest in developing their knowledge of estimating and project management. This position will work closely with Project Managers, field supervision, clients, subcontractors, and internal teams to support successful project execution. Experience with HCSS estimating and project management software is preferred, but we are willing to train the right candidate.
Civil Assistant Project Manager / Estimator Responsibilities include, but are not limited to:
Estimating & Preconstruction
- Assist with reviewing bid invitations, plans, specifications, and requests for estimates
- Assist with preparing cost estimates for civil/sitework, concrete construction, industrial facility maintenance/improvements, and underground utilities; structural steel & interior remodeling (preferred)
- Perform quantity takeoffs and basic pricing using plans, specifications, and field information
- Request and organize vendor and subcontractor pricing
- Assist with reviewing subcontractor and vendor quotes
- Participate in pre-bid meetings and site walks as needed
- Help identify project scope gaps, constructability concerns, and potential cost-saving opportunities
- Assist with developing scopes of work and estimate clarifications
- Maintain estimate files, bid documentation, and supporting records
- Assist with coordinating bid submissions and meeting deadlines
Project Management Support
- Assist Project Managers with projects from award through closeout
- Help review contracts, subcontracts, plans, specifications, and project requirements
- Assist with developing project budgets, cost codes, and schedules
- Prepare and maintain project documentation, reports, and tracking logs
- Monitor labor, equipment, material, and subcontractor costs and report variances
- Assist with tracking project costs, budgets, profitability, and cash flow
- Coordinate with field supervision regarding schedules, manpower, equipment, and material needs
- Assist with processing change orders, RFIs, and contract modifications
- Support procurement and long-lead material planning
- Perform periodic site visits to review project progress, safety, quality, and schedule
- Assist with project billings, owner pay applications, and subcontractor invoices
- Support project closeout, final documentation, and billing
Client & Team Coordination
- Assist with maintaining relationships with new and existing customers
- Communicate with clients, vendors, subcontractors, and project teams as needed
- Coordinate with operations, accounting/payroll, safety, and field leadership
- Provide administrative and organizational support to Project Managers and field supervision
- Follow up on outstanding project items and help ensure deadlines are met
- Support internal process improvements and project management procedures
Civil Assistant Project Manager / Estimator Core Competencies
- Strong organizational and time-management skills; able to manage multiple assignments & deadlines
- Excellent written and verbal communication
- High attention to detail, problem-solving, and analytical skills
- Self-motivated with a willingness to learn and take on additional responsibilities
- Ability to work independently while recognizing when to seek guidance
- Strong follow-through, accountability, and professionalism
- Ability to work effectively with office personnel, field supervision, customers, and subcontractors
- Customer-focused with sound judgment and confidentiality
Civil Assistant Project Manager / Estimator Physical Requirements
- Lift and carry up to 25 pounds
- Walk active jobsites over uneven terrain; climb ladders, stairs, and structures
- Work above and below grade
- Ability to work in office and field environments (exposure to outdoor weather conditions)
- Frequent computer and screen use
Civil Assistant Project Manager / Estimator Other Requirements
- Adhere to all company safety rules, policies, and procedures
- Valid driver's license with acceptable driving record
- Valid TWIC card
- Ability to pass pre-employment DISA drug screen, physical, and background check
- Ability to complete plant orientations and client-specific training
- Occasional evening, weekend, and out-of-town travel as required
Civil Assistant Project Manager / Estimator Qualifications
- 2-3 years of civil and/or industrial construction experience preferred
- Experience in construction operations, field supervision, project coordination, or a related role is a plus
- Familiarity with construction drawings, specifications, and project documentation
- Basic understanding of construction estimating, job costing, and project budgets preferred
- Strong interest in learning construction estimating and project management processes
- Familiarity with industrial/refinery/chemical plant procedures is a plus
- Knowledge of OSHA and industrial plant safety requirements preferred
- Ability to read and interpret construction plans and specifications
- Associate's or Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, or related field (preferred, but not required; equivalent practical experience will be considered)
Software / Technical Experience (Preferred)
Experience with one or more of the following: HCSS HeavyBid / HeavyJob, Bluebeam or similar digital takeoff software, Microsoft Project or similar scheduling software, Microsoft Office Suite, Construction document management systems.