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Finance Officer

We are seeking an experienced Finance Officer to join our Finance Team. This is more than a transactional finance role. Work includes financial reporting, budget support, month-end reconciliations, interpreting financial information, Accounts Payable and Accounts Receivable processing, and effective financial administration.

A qualification in Accounting, Finance or Business is highly preferred. Applicants should also have at least three years' finance or accounting experience and strong Xero and Excel skills.

Permanent Part-Time | 35 Hours per Week | 52 Weeks Per Year

Please visit our website https://www.papamoacollege.school.nz/our-people/#Employment-Opportunities to submit your application.

For further information, please contact Linda Horscroft or email [email protected]

Applications Close: Friday 30 October 2026 at 5.00 pm

Job Description 

Responsible to:

  • Principal

  • Director Finance & Business Development

Key Working Relationships:

  • Finance Team

  • Key School Staff / Budget Holders

  • Internal and External Stakeholders

  • Parents / Caregivers

  • Suppliers and Service Providers

  • Financial System and Payment Platform Providers

  • International Team

Purpose of the Role:

  • To support the effective operation of the school’s finance function by delivering accurate, timely and high-quality financial administration and systems support.

  • Contribute to financial integrity, efficient processes, budgeting support and month-end activities, operating with a high level of responsibility within delegated authority, consistent with the finance administration role.

Primary Responsibilities:

  • Accounts Payable and Accounts Receivable processing and administration.

  • Student finance, debt management and payment platform administration.

  • International Programme financial support.

  • Credit card reconciliations and reporting.

  • Month-end finance support, fixed asset administration and budget assistance.

  • Finance systems, process improvement and operational ownership.

  • Support audit preparation and compliance activities.

Key Areas

Accounts Payable & Financial Processing

Expected Outcomes

  • Ensure timely and accurate processing of invoices through Hubdoc, ApprovalMax and Xero including correct approvals, GL coding, GST treatment, budget and activity coding.

  • Ensure invoices are processed in accordance with school policies, delegated authorities and financial procedures.

  • Maintain accurate supplier records and resolve invoice, coding and payment issues within acceptable timeframes.

  • Investigate, resolve and follow up invoice issues, coding discrepancies, supplier queries and processing exceptions in a timely manner.


Accounts Receivable, Student Finance & Debt Management

  • Manage student payments, financial accounts and reconciliations within KAMAR and approved payment platforms (including Kindo if implemented).

  • Process refunds and account adjustments in line with approval requirements and financial controls.

  • Follow up overdue accounts, respond to payment queries and engage with parents/caregivers to support debt collection and cash flow management.

Credit Card Administration & Reconciliations

  • Complete monthly credit card reconciliations ensuring receipts are obtained, uploaded and accurately recorded.

  • Prepare monthly credit card reports for review and sign-off within reporting deadlines.

  • Identify, investigate and resolve credit card discrepancies, outstanding receipts or transaction issues promptly.

  • Maintain accurate reconciled records and ensure compliance with school procedures.

Month-End, Fixed Assets & Budget Support

  • Assist with month-end and year-end finance processes including accrual journals and supporting reconciliations.

  • Enter capital purchases into the fixed asset register ensuring accurate classification and supporting records are maintained.

  • Assist with budget preparation and ongoing monitoring by providing accurate financial data and administrative support.

International Financial Support

  • Provide financial support for the International Programme including invoicing, homestay payments and related reconciliations.

  • Support ESchool platform with Xero and carrying out monthly reconciliations.

  • Manage and monitor contingency payments and relate financial records ensuring accuracy and appropriate follow-up in a timely manner.

Financial Systems, Compliance & Reconciliations

  • Maintain strong levels of financial accuracy, data integrity and system compliance across assigned responsibilities.

  • Support effective use and ongoing administration of finance systems and platforms.

  • Ensure all financial information is managed with confidentiality, professionalism and in accordance with school policies, procedures and delegated authorities.

Process Improvement, Initiative & Operational Ownership

  • Demonstrate ownership and accountability for assigned responsibilities, ensuring work is completed accurately, efficiently and within agreed deadlines.

  • Proactively identify opportunities to improve finance systems, workflows, controls and operational processes within delegated responsibilities.

  • Contribute ideas and recommendations for improving efficiency, accuracy and financial administration practices.

  • Support implementation of agreed process improvements, system developments and workflow enhancements.

Skills and Qualifications:

In conjunction with the latest Support Staff Collective Agreement: PART 3B: Administration Support Staff Remuneration – Work Matrix Table:

Key Attributes:

  • Relevant tertiary qualification in Accounting, Finance or Business Administration (or equivalent experience).

  • Minimum 3+ years’ experience in finance, accounting and administration, preferably within an educational setting.

  • Strong understanding of accounting principles and financial administration, including general ledger coding, GST treatment, reconciliations, accounts payable, accounts receivable and financial reporting support.

  • Proficiency in financial software including financial software such as Xero, Hubdoc, ApprovalMax, and school/student management systems such as KAMAR, Kindo, ESchool or equivalent.

  • Excellent communication and interpersonal skills, with the ability to engage effectively with staff, parents/caregivers, suppliers and external stakeholders.

  • High level of financial accuracy, attention to detail and data integrity, with the ability to manage competing priorities and meet deadlines.

  • Confident user of excel, word, google docs and google sheets.

  • Excellent communication and interpersonal skills, with the ability to engage effectively with internal and external stakeholders.

  • Ability to work independently and collaboratively demonstrating initiative, accountability and sound judgement.

  • High level of confidentiality, professionalism and integrity at all times.