Job summary
We are looking for an experienced and organised PA/Administrator to join the Open Doors team on a fixed-term basis to provide maternity cover. The post holder will provide comprehensive administrative support to the Service Manager and wider team, including managing service activity data, finance and procurement processes, coordinating meetings, maintaining records and supporting the day-to-day running of the service.
The successful candidate will have excellent organisational and communication skills and be able to work independently and demonstrate a sensitive, confidential and non-judgemental approach when working with colleagues and service users.
Please note that this post is not eligible for visa sponsorship.
We reserve the right to close this vacancy earlier than the advertised closing date if sufficient applications are received.
Main duties of the job
The postholder will be responsible for:
- Providing comprehensive administrative and PA support to the Open Doors Service Manager and wider team.
- Managing service activity data, maintaining accurate records and producing reports.
- Overseeing procurement, petty cash, stock control, ordering and invoice processing.
- Coordinating meetings, preparing agendas, taking minutes and managing correspondence.
- Maintaining confidential client records in line with Information Governance requirements.
- Coordinating staff training, travel arrangements and maintaining the mandatory training matrix.
- Liaising with internal departments, external agencies and suppliers to support the smooth running of the service.
- Coordinating the Open Doors pool vehicle, including bookings, maintenance and mileage records.
- Supporting the weekly Open Doors drop-in service when required, ensuring a safe, welcoming and non-judgemental environment for service users.
- Contributing to service development and ensuring compliance with Trust policies and procedures.
Details
- Date posted: 29 October 2026
- Closing date: 04 November 2026
- Pay scheme: Agenda for change
- Band: Band 4
- Salary: £34,186 to £37,389 a year p.a. inc. pro rata
- Contract: Fixed term
- Duration: 9 months
- Working pattern: Part-time
- Reference number: 293-CCS-0963
- Job locations: St Leonards Hospital, Nuttall Street, London, N1 5LZ, United Kingdom
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE standard or equivalent
- High standard of IT skills including proficient working knowledge of Word, Excel and RiO.
Desirable
- Appropriate IT qualification
- Proficient skills using Electronic Patient Records databases eg EPR
Skills and abilities
Essential
- Ability to demonstrate Trust Values. Excellent verbal and written communication skills. Excellent customer care skills.
- Ability to work as part of team and treat all staff with fairness and respect. Ability to work under pressure and respond to requests appropriately. Demonstrate ability to solve problems and overcome obstacles in the course of your work
- Demonstrate ability to solve problems and overcome obstacles in the course of your work. Ability to deal with difficult situations. Proven ability to take and exercise initiative and manage own workload. Ability to work to tight deadlines
- Ability to organise meetings. Demonstrate a 'can-do' attitude. Ability to organise own workload and time effectively.
Experience
Essential
- Experience in an administration environment.
- Sound telephone communication experience .
- Working with stock, ordering and invoice systems.
- Experience of working in a healthcare environment including direct client contact.
Knowlege
Essential
- Knowledge/understanding of confidentiality issues Willingness to develop basic knowledge of physical disabilities, including people with mental health problems and older people.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
About us
Homerton University Hospital NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.
Employer details
- Employer name: Homerton Healthcare NHS Foundation Trust
- Address: St Leonards Hospital, Nuttall Street, London, N1 5LZ, United Kingdom
- Employer's website: https://www.homerton.nhs.uk/