Job Summary

The Administrative Assistant I performs a wide variety of administrative support functions across Health Sciences & Trades division programs, facilitating efficient program operations. This position reports to the Health Sciences and Trades Senior Administrative Assistant, collaborates with the Administrative Assistant team, and supports the division's program managers and chairs.

What We Offer
At the College of Eastern Idaho, we're dedicated to providing open access to affordable, high-quality education that meets the needs of our students, regional employers, and the community. To support our dedicated faculty and staff, we offer a comprehensive benefits package for qualifying employees:

Affordable Health Plans: With three medical plan options, you can select healthcare coverage that best meets your needs. See rates here.
Supporting Work-Life Balance: Earn sick leave with no accrual limit starting day one. Staff accrue vacation leave starting at 15 days a year with a tiered system (Faculty excluded from vacation leave).
Retirement Savings: Faculty and exempt staff are enrolled in the Fidelity 401 (a)plan. Non-exempt or vested employees are enrolled in the PERSI base plan. View contribution rates here.
Life Insurance: no-cost coverage for you and your dependents with the option to add more.
Educational Savings: Significant tuition fee discounts for qualifying employees and their dependents.
Exclusive Discounts: Enjoy local discounts on cell plans, movie tickets, gyms, and more.

We value your contributions and are committed to your well-being and success. Visit our Benefits Guide for more information: Benefits Guide

Typical Job Functions

Administrative Support & Communication
- Compose letters, correspondence, and memos
- Compile and analyze information from a variety of sources to prepare reports
- Create, process, and maintain documents and administrative records
- Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards
- Answer and direct incoming calls, providing accurate information and routing inquiries appropriately
- Function as a liaison between division programs and internal and external stakeholders
- Provide administrative support to faculty and staff as directed
Data, Reporting & Compliance
- Collect, track, and maintain data as necessary for assigned programs
- Support accreditation processes by organizing and maintaining required documentation and records
- Maintain student records in accordance with institutional guidelines
- Assist with end-of-year CTE reporting processes, as applicable
Meetings, Events & Logistics
- Schedule and coordinate meetings, conferences, and related logistics
- Coordinate travel authorizations and arrangements
- Support logistics for Technical Advisory Committees as needed
- Assist with planning and hosting division events
Student & Program Support
- Assist students with program and application questions
- Assist with the review and processing of applications for assigned Health Sciences & Trades programs
- Provide backup administrative support to all programs as needed, including routine MyClinicalExchange tasks, under the direction of the Senior Administrative Assistant
Systems & Operational Support
- Assist with purchase requisitions and coordination with the procurement team
- Coordinate room scheduling
Professional Expectations
- Maintain confidentiality and represent the college and division in a professional manner
- Perform miscellaneous job-related duties as assigned

Minimum Qualifications

1 year of experience as an administrative assistant or in a business office
Proficiency in Microsoft Office
Excellent written and verbal communication skills
Strong organizational and planning skills
Ability to multitask and prioritize work
Willingness to learn new technologies
Incumbent must reside in Idaho (Currently CEI does not sponsor Visas)

Additional Desired Qualifications

2-5 years of experience in an administrative assistant role
Highly proficient in Excel
Healthcare and/or Trades experience
Experience working in higher education
College degree
Working knowledge of FERPA
Bilingual (Spanish)

Physical Demands and Work Environment

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

On-site work is essential, and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.

Background Investigations

Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Please refer to Policy 225: Background Checks.

EOE/ADA - Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to qualified veterans under state and federal laws and regulations.

Link to Annual Security Report for CEI: https://www.cei.edu/students-right-know