TITLE: Senior Database Coordinator
TEAM/PROGRAMME: Global Fund    LOCATION: Yangon, Head Office
Number of Position: 1
GRADE: NAT - 3    CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING: (select only one)

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration  will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:
The Senior Database Coordinator is responsible for managing, analyzing and visualizing data to support management of HIV and TB grants. He/she manages program reporting, monitoring visit, and geographic coverage data to facilitate oversight of 6 grant sub-recipients (SRs). He/she will also be responsible for managing the applications called Enhanced Outreach App (EO App) and MyRight App. The Senior Database Coordinator is part of the Program Team and works with the monitoring and evaluation sub-team.

SCOPE OF ROLE:

Reports to: Senior M&E Manager
Budget Responsibilities: No financial approval
Role Dimensions: Regular contact of basic factual information

KEY AREAS OF ACCOUNTABILITY
Database administration and information management:
•    Capture data received from sub-recipients (SRs) in reporting database a timely manner; analyse accuracy, timeliness and completeness; and ensure that data are accurate and readily available.
•    Lead the development and automation of PU and PU/DR source documents to streamline the uploading of Sub-Recipient (SR) reported data, improve reporting efficiency, and enhance data quality during reporting cycles.
•    Maintain and improve monitoring visit recommendation database, including data entry, data cleaning, and automated alert generation.
•    Coordinate process of updating and sending recommendations to SRs with Program, Finance, and Procurement Teams.
•    Calculate key performance indicators, with input from colleagues, to measure SRs’ performance and produce one-page summaries for each SR.
•    Design and maintain a database of SR geographic coverage data, including GPS locations.
•    Act as focal person for preparation of descriptive statistics and ensure that data are readily available and accessible for use. Produce easy to interpret data summaries, through graphs and tables, for internal tracking and presentation.
•    Serve as administrator of the Global Fund team’s external SharePoint site.
•    Collaborate with internal teams to link programmatic data with financial and procurement data; produce summary statistics to include in presentations and reports to stakeholders, as needed.
•    Assist with development of databases for operational research and program evaluations.

E health management:
•    Act as a focal point in leading the technical discussion with the developer team for Enhanced Outreach and MyRights applications.
•    Lead troubleshooting initiatives to resolve data and system-related issues across various health programs.
•    Oversee data collection, validation, and reporting processes to ensure accuracy, timeliness, and completeness of e-health data.
•    Develop and maintain e-health related dashboards and reports
•    Continuously assess and recommend improvements to existing eHealth platforms and workflows to optimize program impact.
•    Provide expert technical recommendations on eHealth systems and data management tools
•    Support the integration and optimization of digital health platforms to improve program data quality, accessibility, and reporting.
•    Technical assistance to SRs:
•    Assist SRs in the design or customization of sustainable databases for programmatic data.
•    Conduct trainings for SRs on maintenance and administration of databases and use of eHealth tools for effective data collection and reporting.
•    Provide technical assistance to SRs to ensure adequate data flow and the generation of useful information.

Internal capacity building and support:
•    Provide support to colleagues on use of data management software, including suggestions for improvement of data management and analysis processes.
•    Design electronic databases or data collection tools at the request of Program Team members.
•    Participate in meetings with Program Team and with SRs.
•    Participate in organizing workshops at the request of the Senior M&E Manager.

Child Safeguarding Responsibilities
•    Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.

BEHAVIOURS (Values in Practice)

Accountability:
•    Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•    Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
•    Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•    Widely shares their personal vision for Save the Children, engages and motivates others
•    Future orientated, thinks strategically and on a global scale.
Collaboration:
•    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•    Values diversity, sees it as a source of competitive strength
•    Approachable, good listener, easy to talk to.
Creativity:
•    Develops and encourages new and innovative solutions
•    Willing to take disciplined risks.
Integrity:
•    Honest, encourages openness and transparency; demonstrates highest levels of integrity
•    Always acts in the best interests of children
PERSON SPECIFICATION

•    Bachelor’s degree in information management, Computer Science, or other field related to above duties.
•    At least 4 years’ experience in related field in public or private sector;
•    Expert understanding of data management and analysis software including Microsoft Excel, PowerBI and relational database software (Access, MySQL, or other).
•    Experience developing and maintaining databases for project management.
•    Ability to manage and analyze data, create visual displays to aid in data interpretation, and experience in creating information dashboards
•    Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure.
•    Desire and ability to independently learn new software.
•    Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children.
•    Commitment to and understanding of Save the Children’s aims, values and principles.
•    Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.
•    Willingness to travel to field offices and work in difficult environment according to travel requirements.

Desirable
•    Experience collecting, managing and/or analyzing data with any or all the following software highly preferred: DHIS2, KoBo Toolbox, Microsoft Power Apps.

General:
•    Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
•    Commitment to and understanding of Save the Children’s aims, values and principles.
•    Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to: 
•    Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. 
•    Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. 
•    Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. 
•    Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. 
•    Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring 
•    Their staff are doing the above. 
•    That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.