Behind every high-performing organisation is someone who keeps everything moving. If you're an exceptional organiser, communicator and trusted advisor who thrives on making things happen, we'd love to hear from you.
Executive Assistant to the CEO
Chiefs Rugby Club | Hamilton
Be part of one of New Zealand's most recognised sporting brands.
The Chiefs Rugby Club is seeking an exceptional Executive Assistant to support our CEO and help drive the smooth operation of our organisation.
This is a unique opportunity to work at the heart of a high-performance sporting environment, providing trusted support to the CEO, Board and Leadership team while helping deliver the administrative excellence that underpins our success on and off the field.
We are looking for someone who thrives in a fast-paced environment, has exceptional organisational skills, and can confidently manage competing priorities while maintaining absolute professionalism and discretion.
About the Role
Reporting directly to the CEO, you will be responsible for providing executive support across a broad range of activities including:
Complex diary and meeting management
Coordination of domestic and international travel
Board and governance administration, including preparation of board papers and meeting minutes
Managing key communications and correspondence
Supporting organisational events, functions and stakeholder engagements
Assisting with document preparation, presentations, reports and contracts
Coordinating office administration and ensuring the smooth operation of Chiefs headquarters
Managing special projects and strategic initiatives as required
Supporting leadership team activities and organisational planning
Health and Safety
What We're Looking For
You will bring:
Proven experience as an Executive Assistant supporting a senior executive, CEO or Board
Outstanding organisational and time management skills
Exceptional written and verbal communication ability
Strong attention to detail and a commitment to excellence
The ability to manage confidential information with discretion and professionalism
Advanced Microsoft Office and administration skills
Confidence working independently while also being a strong team contributor
The ability to build trusted relationships with a wide range of stakeholders
A proactive, solutions-focused approach and the initiative to anticipate needs before they arise
Why Join the Chiefs?
At the Chiefs Rugby Club, you'll join a passionate and committed team dedicated to creating memorable experiences for our fans, supporting our players and delivering success both on and off the field.
This role offers:
A chance to work closely with executive leadership and governance stakeholders
Exposure to professional sport and major events
A dynamic and varied work environment
The opportunity to contribute to a high-performance culture
A workplace that values teamwork, initiative and continuous improvement
Applications
If you are an experienced Executive Assistant who enjoys working in a fast-paced environment and wants to play a key role in one of New Zealand's leading sporting organisations, we'd love to hear from you.
Apply with your CV and a cover letter to [email protected] outlining your experience and what attracts you to the Chiefs Rugby Club
Applications close: Wednesday, 11 November 2026 at 5.00pm