The role

• Demonstrated experience providing secretariat, governance, executive support or business administration services within a complex and fast-paced environment. 
• Experience coordinating meetings, managing agendas and papers, preparing minutes and monitoring actions to support strong governance outcomes. 
• Strong written communication skills, including the ability to draft, edit and quality assure governance documents, briefs, correspondence and reports for senior stakeholders. 
• Well-developed organisational and time management skills, with the ability to manage competing priorities, maintain accurate records and meet deadlines. 
• Ability to provide procedural and administrative guidance while building productive relationships with internal and external stakeholders. 
• Strong analytical and problem-solving skills, with the ability to exercise sound judgement, manage sensitive information and resolve governance-related issues. 
• Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and other digital tools used for document management, meeting coordination and reporting.

Job description

The Secretariat Support Officer provides professional secretariat, governance and administrative support to ensure the effective operation of the Agency’s Board, advisory committees and other governance forums. The role coordinates meeting schedules, agendas, papers, minutes, action tracking and stakeholder communications while maintaining accurate records and governance documentation. Working under general direction, the position manages competing priorities, exercises sound judgement and discretion, resolves administrative and governance matters, and contributes to the continuous improvement of Secretariat processes, systems and services.

Eligibility requirements

Australian citizenship is a mandatory eligibility requirement. Candidates must be able to obtain and maintain both a national police clearance and a Baseline security clearance, with the capacity to attain a higher-level clearance if required by the Agency.

About the agency

Tasked with improving health outcomes for Australians through the delivery of digital healthcare systems and the national digital health strategy, the Australian Digital Health Agency (the Agency) commenced operations on 1 July 2016. The Agency is responsible for national digital health services and systems, with a focus on engagement, innovation and clinical quality and safety. Our focus is on putting data and technology safely to work for patients, consumers and the healthcare professionals who look after them

Notes

Please submit your resume and a cover letter (1 page maximum) addressing the requirements outlined above and in the candidate pack. 

To learn more about the Agency, our employee benefits, and what our people have to say about working with us, visit our Careers page. 

For queries relating to the application process, please contact the Talent Acquisition team at [email protected]. For position-specific enquiries, please refer to the contact details provided in the candidate pack. 

Artificial Intelligence (AI) may be used to support parts of our recruitment process, such as refining recruitment materials, and transcribing and summarising recorded interviews, however all hiring decisions are made by people, with AI used ethically, responsibly, transparently and in accordance with privacy requirements.