Bookkeeper & Administration Support
Remote - Work From Home | Contractor or Employment | Trades & Construction
Shadow Administration is looking for an experienced Bookkeeper & Administration Support VA to join our team.
We’re an award-winning Virtual Assistant agency, working predominantly with businesses in the trades and construction industry. We provide bookkeeping, administration and all levels of business support to help keep their world moving behind the scenes.
This isn’t a traditional bookkeeping role, and it isn’t purely administration either. It’s a hybrid of bookkeeping, administration and personal assistant support, working across multiple Shadow clients as well as providing support to the CEO of Shadow Administration. It’s perfect for someone who enjoys numbers, organisation, problem-solving, variety and being the person who gets things sorted.
No two days will necessarily look the same. You might be bookkeeping for one Shadow client in the morning, sorting admin for a completely different client after lunch, managing diaries, chasing information, supporting our CEO across multiple businesses, or jumping into an unexpected problem that simply needs sorting.
About you
We’re looking for someone who:
• Has solid bookkeeping experience and is confident using Xero
• Is Xero Advisor certified, or willing and able to become certified
• Ideally has experience with Fergus, Buildertrend, Buildxact or another trades-based job management system
• Is highly organised and comfortable managing multiple clients and priorities
• Has excellent attention to detail
• Communicates confidently and professionally with clients
• Uses initiative and can work independently
• Takes ownership, follows things through and closes the loop
• Is dependable and genuinely enjoys being someone others can rely on
More than anything, we’re looking for someone who can become a genuine support to our CEO. Someone who can jump in, take ownership and get things moving without needing every step mapped out for them. Someone who keeps track of the moving pieces, thinks ahead and can be trusted to take something off the CEO’s plate and see it through.
Experience working with trades or construction businesses would be a big advantage, but finding the right person with the right attitude and skill set is just as important to us.
About the role
This is a remote position working closely with our CEO, the wider Shadow Administration team and a portfolio of trades and construction clients.
The role will initially start at approximately 20 hours per month, with plenty of opportunity to grow. This is a buildable role, and we can work with the successful candidate to gradually increase their Shadow client portfolio to suit their desired monthly capacity.
The role is available as either a contractor or an employment position, depending on the right person and their preferred working arrangement.
You’ll be managing work across multiple clients, so you’ll need to be comfortable switching between businesses, priorities and different types of work throughout the day. We’re looking for someone who can become a trusted part of the team, build strong relationships with our clients and take genuine ownership of the work that lands on their desk.
If you’re an experienced bookkeeper who loves variety, enjoys working with small businesses and thrives in a role where every day can be a little different, we’d love to hear from you.
To apply for this role, please follow this link and complete our internal application form.
https://airtable.com/appA72Cjxm82Bm73U/pag8Gp87O0uKykgNL/form