Position Summary
The Specialist, Clinical Placement performs functions related to clinical placements for all academic programs in the Berman School of Nursing and Health Professions. Responsibilities include monitoring student compliance with clinical requirements by collecting, organizing, tracking, screening, and monitoring confidential student information, including but not limited to health information, drug screening, and results of criminal background checks; gathering and initially reviewing all contracts and legal agreements for routing; working with a diverse population of students, faculty, staff, and external constituencies. This position reports to the Director, Nursing Clinical Education and assists in the scheduling and placement of student clinical groups.
Essential Functions
Review, track and keep record of electronic records of students’ clinical documentation; confirm compliance in accordance with all regulatory and clinical affiliate requirements; and provide regular status reports to the Director, Nursing Clinical Education. In consultation with the Director, Nursing Clinical Education and faculty, develop and maintain a master list of active clinical placement sites, including placement liaison contact information, special requirements, and number of placements by semester and in total for each academic year. Disseminate information regarding medical requirements, clinical documentation, and deadlines to students as appropriate; work with the Director, Nursing Clinical Education and the relevant Academic Program Administrator to communicate with non-compliant students as needed. Notify hospitals and other clinical agencies of names of incoming students, email addresses or other pertinent information necessary for clinical experiences. Notify students of confirmed clinical placements, including site-specific requirements. Maintain a current list of clinical affiliation agreements; notify Director, Nursing Clinical Education at least 3 months in advance of a pending expiration, and initiate contract renewals at least two months prior to expiration. Ensure that all necessary documentation for students is completed and submitted to clinical sites prior to the start of clinical placements, including relevant immunization records and other health requirements, and site-specific clinical documentation. Maintain a tracking system for nursing student placements (both individual and group placements) and provide regular status reports to the Director, Nursing Clinical Education and Academic Program Administrators. Obtain updated general and professional liability certificates and insurance information from the University’s Business Office annually and send these certificates to relevant clinical agencies as appropriate. Work closely with the Director, Nursing Clinical Education, relevant staff and faculty as appropriate to coordinate nursing student placements in clinical settings, including establishing student clinical groups; monitoring enrollment and late cancellations to ensure appropriate number of students at clinical sites; maintain updated records of clinical group assignments. With the Director, Nursing Clinical Education and relevant faculty or staff, serve as a point of contact to partnered agencies in seeking, securing and maintaining clinical placements. Manage the Clinical Placements email address account and respond to emails within 48 business hours. Serve as a point of contact with document collection services (eg, CastleBranch, Exxat) to communicate program-specific requirements and deadlines; troubleshoot issues as needed. Handle and ensure the integrity of confidential documents and information according to University policy and procedure. Collaborate with faculty and staff to develop and maintain department, program and nursing unit policies and procedures for clinical requirements and placements. Participate in staff meetings as requested;
The Specialist, Clinical Placement performs functions related to clinical placements for all academic programs in the Berman School of Nursing and Health Professions. Responsibilities include monitoring student compliance with clinical requirements by collecting, organizing, tracking, screening, and monitoring confidential student information, including but not limited to health information, drug screening, and results of criminal background checks; gathering and initially reviewing all contracts and legal agreements for routing; working with a diverse population of students, faculty, staff, and external constituencies. This position reports to the Director, Nursing Clinical Education and assists in the scheduling and placement of student clinical groups.
Essential Functions
Review, track and keep record of electronic records of students’ clinical documentation; confirm compliance in accordance with all regulatory and clinical affiliate requirements; and provide regular status reports to the Director, Nursing Clinical Education. In consultation with the Director, Nursing Clinical Education and faculty, develop and maintain a master list of active clinical placement sites, including placement liaison contact information, special requirements, and number of placements by semester and in total for each academic year. Disseminate information regarding medical requirements, clinical documentation, and deadlines to students as appropriate; work with the Director, Nursing Clinical Education and the relevant Academic Program Administrator to communicate with non-compliant students as needed. Notify hospitals and other clinical agencies of names of incoming students, email addresses or other pertinent information necessary for clinical experiences. Notify students of confirmed clinical placements, including site-specific requirements. Maintain a current list of clinical affiliation agreements; notify Director, Nursing Clinical Education at least 3 months in advance of a pending expiration, and initiate contract renewals at least two months prior to expiration. Ensure that all necessary documentation for students is completed and submitted to clinical sites prior to the start of clinical placements, including relevant immunization records and other health requirements, and site-specific clinical documentation. Maintain a tracking system for nursing student placements (both individual and group placements) and provide regular status reports to the Director, Nursing Clinical Education and Academic Program Administrators. Obtain updated general and professional liability certificates and insurance information from the University’s Business Office annually and send these certificates to relevant clinical agencies as appropriate. Work closely with the Director, Nursing Clinical Education, relevant staff and faculty as appropriate to coordinate nursing student placements in clinical settings, including establishing student clinical groups; monitoring enrollment and late cancellations to ensure appropriate number of students at clinical sites; maintain updated records of clinical group assignments. With the Director, Nursing Clinical Education and relevant faculty or staff, serve as a point of contact to partnered agencies in seeking, securing and maintaining clinical placements. Manage the Clinical Placements email address account and respond to emails within 48 business hours. Serve as a point of contact with document collection services (eg, CastleBranch, Exxat) to communicate program-specific requirements and deadlines; troubleshoot issues as needed. Handle and ensure the integrity of confidential documents and information according to University policy and procedure. Collaborate with faculty and staff to develop and maintain department, program and nursing unit policies and procedures for clinical requirements and placements. Participate in staff meetings as requested;