- Verifies all supporting documentation is electronically scanned into invoice processing module (ERP/Third-Party Systems).
- Assign general ledger account coding to vendor invoices.
- Obtain invoice approvals for invoices via ERP/ Third-Party systems workflow when purchase orders are not established.
- Reviews and matches invoices with purchase orders, verifying accuracy of all information, including but not limited to correct vendor, bill to amounts, quantity, and account coding.
- Performs review/audit of invoices and expense reports to company policy.
- Troubleshoots issues and works with vendors and internal customers to resolve discrepancies.
- Ensures consistent application and compliance with all required accounting policies and controls.
- Research vendor inquiries for past due invoices.
- Match and distribute any checks processed outside of Third-Party system.
- Answers and replies to routine emails regarding vendor and internal customer inquiries.
- Assists with retrieving information for internal and external audits.
- Clears weekly, and monthly all entries that are coded to the accounts payable intercompany.
- Analyze, research, and reconcile vendor statements to the company’s payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications.
- Performing accounts receivable administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, and filing paperwork.
- Generating accounts receivable reports and statements for internal use.
- Processing and recording receipt transactions for goods sold or services rendered.
- Assign general ledger account coding to customer invoices.
- Answers and replies to routine emails regarding customer and internal business partners inquiries.
- Collect payment from customers and accurately record it into the ERP system.
- Maintain financial databases, computer software systems and manual filing systems.
- Performs other duties as assigned by management.
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