This office assistant role would be perfect for someone that works well in a team environment, is reliable and friendly.
Hours of work: 10am until 4pm Tuesday to Friday with 60 minutes for lunch (start and finish time is flexible provided that phones are transferred to your mobile and answered until 6pm).
Key Tasks:
Phones
Answer all phone calls to head office.
Check voicemails daily.
Enter booking enquiries into Lawrenson Group restaurants booking systems.
Pass on all function enquiries to Functions and Events Director.
Emails
Check emails daily.
Answer all queries that you are able to.
Forward emails to appropriate office team if you cannot answer them.
Admin assistance
Cash-ups
Payroll
Invoices
Filing
Social media
Check Lawrenson Group Facebook for messages sent to the pages.
Deal with all queries that you are able to, including bookings.
Forward messages to appropriate team if you cannot answer them.
Design and marketing
Printing, cutting, and laminating, for the graphic design team.
Picking up and dropping off promotional material to radio stations, university etc.
Lost property
Gather all lost property from Lawrenson Group businesses to the head office each Tuesday.
Where possible contact the owner to let them know that we have their property.
All unclaimed property and IDs to be taken to Bridge St police station.
Staff and Staff Welfare
Help with preparing employment agreements and induction packs.
Prepare staff birthday and Christmas packs.
Organise team cards.
Organise birthday morning tea shouts, after work drinks etc.
Vouchers
Organising vouchers for local businesses and creating invoices for them.
Ensuring each venue has enough vouchers and recording this in the voucher spreadsheet.
General Office Tasks
Accepting deliveries from couriers.
Letting suppliers into venues.
Vacuuming and emptying rubbish bins.
Assist leadership team as and when required.
Collecting, opening and distributing mail twice a week
If you have any questions, you’d like answered prior to applying, please email [email protected]