The Procurement Support Services Specialist provides specialist support to enable the effective planning, coordination and delivery of procurement and commercial activities across the organisation. The role works closely with business areas, procurement specialists and stakeholders to support the procurement lifecycle, ensure compliance with policies and procedures, and facilitate the timely acquisition of goods and services.

The position contributes to the efficient management of procurement processes, contract administration, supplier engagement and commercial reporting while supporting continuous improvement in procurement practices and organisational outcomes.

• Lead and coordinate complex procurement activities from planning and sourcing through to contract establishment and administration, ensuring alignment with the Commonwealth Procurement Rules (CPRs), organisational policy, and strategic objectives.
• Provide authoritative, risk-based advice to stakeholders on procurement strategies, processes, policies, procedures and documentation requirements, influencing sound decision-making and ensuring compliance.
• Develop, review and endorse high-quality procurement documentation, including procurement plans, approach to market documentation, evaluation plans, approval briefs and contract artefacts, ensuring they are fit-for-purpose and audit-ready.
• Oversee and support procurement evaluations, supplier engagement and contract negotiations, exercising sound judgement to manage risk, probity and value-for-money outcomes.
• Monitor and manage procurement activities and contract milestones, proactively identifying risks and ensuring timely delivery against agreed obligations and performance expectations.
• Ensure integrity and compliance of procurement and contract records, maintaining accurate, complete and defensible documentation aligned with governance, audit and reporting requirements.
• Lead supplier and contract management activities, including performance monitoring, reporting, contract variations, extensions and renewals, ensuring delivery against agreed outcomes and continuous improvement.
• Design and deliver procurement reporting, dashboards and performance metrics, providing insights to support executive decision-making and organisational oversight.
• Identify, assess and manage procurement risks, issues and opportunities, implementing mitigation strategies and driving continuous improvement initiatives across procurement practices.
• Build and sustain strategic relationships with stakeholders, suppliers and service providers, demonstrating leadership, negotiation and influence to achieve successful procurement outcomes.
• Oversee financial management activities related to procurement, including purchase orders, invoicing, expenditure tracking and forecasting, ensuring alignment with budget, financial controls and governance requirements.
• Drive continuous improvement of procurement processes, systems, templates and capabilities, contributing to uplift in organisational maturity, efficiency and compliance.
• Provide leadership and guidance to team members and stakeholders, fostering capability development, knowledge sharing and a culture of accountability and excellence.
• Undertake other duties as directed, consistent with the classification and organisational priorities.
• Commitment to APS Values, Employment Principles, Code of Conduct, and the Bureau Way.
• Complying with all Bureau work, health and safety policies and procedures, and taking reasonable care for your own health and safety and that of employees, contractors and visitors who may be affected by your conduct.