GENERAL INFORMATION

Designation: Payroll Supervisor 2

Department: Corporate HR

Office Location: Inoza Tower, BGC

Work Assignment: Office-Based

JOB SUMMARY

Position description: Detail-oriented Payroll Specialist experienced in end-to-end payroll processing. Ensures accurate remittances and statutory compliance through tax reporting, Alphalist/BIR submissions (e.g., 2316), government assessments support, and timely resolution of employee payroll concerns.

Primary Responsibilities:

• Checking and encoding timesheets, such as employee leave forms, overtime forms, undertime/half-day forms, absence forms, etc.
• Uploading non-confi and weekly payroll salaries to payroll system.
• Sending an advance copy of cash salaries.
• Monitoring and checking employees’ loans, such as advances, SSS loans, PAG-IBIG loans, etc.
• Filing tax reports and other confidential matters.
• Answering employee concerns.
• Assisting in timekeeping, encoding loans, and encoding salary adjustments, such as allowances under confi payroll.
• Preparing data needed for the 13th-month pay every December.
• Encoding and checking salary adjustments for employees, such as allowances, tax refunds, tax payments, retroactive pay, etc.
• Preparing a summary of resigned employees and updating tracker for monitoring.

Additional Responsibilities: 

Others

• Checking reimbursement for transportation fare in the Payroll Department.
• Remitting payment for advances of resigned or active employees.
• Endorsing remittances to have a receipt of payment in the Treasury Department.
• Monitoring and checking of agency billing.
• Preparing the monthly timekeeping summary report.
• Preparing the monthly payroll summary.

Government

• Preparing DOLE requirements or assessments.
• Visiting the farm if they have DOLE assessments (if needed).
• Checking the SSS R3 report (for resigned employees) and PhilHealth ER2 prepared by the payroll staff/officer.
• Processing, checking, and balancing the ALPHALIST report versus VP vouchers and EBT reports.
• Validating the ALPHALIST in the BIR system and submitting BIR 2316, BIR Annex F, salaries and wages, and tax reports to the BIR.
• Checking sickness and maternity benefits for employees prepared by payroll staff/officers.
• In charge of processing Magna Carta benefits for employees.
• In charge of processing maternity salary differential benefits for employees.
• Uploading PhilHealth contributions, HDMF contributions, and loans to banking system.

QUALIFICATIONS

Educational Attainment: College/Bachelor's Degree

Field of Specialization: Any business-related course

Required Skills: 

• ALPHALIST preparation, and processing government-mandated benefits
• Proficient in handling bulk manual payroll
• Experience in people management

Required work experience

• Role: Payroll
• Years of experience: 4 years