Description
The City of Jefferson is seeking a highly organized, detail-oriented, and analytical professional to join the Jefferson City Police Department as a Management Analyst. This position offers an opportunity to play a key role in supporting departmental operations, financial management, and administrative functions.
As a Management Analyst, you will perform a variety of complex professional, technical, analytical, and administrative duties that support the efficient operation of the Police Department. Your responsibilities will include assisting with budget administration, compiling and processing departmental payroll data, preparing and administering grant applications, developing reports, coordinating special projects, and providing administrative support to departmental leadership.
This position reports directly to the Chief of Police.
Examples of Duties
Administers, writes, and prepares assigned grants; manages and tracks authorized grant expenditures, analyzes, accounts for, and audits grant monies received by assigned program area; serves as liaison between the area of assignment and grantors; processes requests for funds; ensures funds are expended in accordance with grant requirements and restrictions; prepares and processes documentation to ensure grant monies are received and grants are closed-out with granting agencies upon completion.
Assists in establishing the department's various working budgets; monitors and maintains adopted budget; makes budgetary recommendations to the Chief of Police.
Follows purchasing standards established by the City, orders all supplies, vehicles and equipment for the department and prepares invoices for all purchases. Enters financial transactions into the City's financial system.
Maintains all payroll records: receives, checks, tabulates, and enters all department personnel time sheets into the payroll system.
Processes and monitors various contracts.
Through the support of the Finance Department, issues requests for bids and requests for proposals. Researches, makes recommendations, and prepares financial summaries for City Council consideration.
Prepares and processes all travel-related documents in department.
Receives and maintains inventory records of all supplies and equipment purchased for the department. Maintains department fixed asset inventory.
Quartermaster responsibilities.
Typical Qualifications
Physical: Ability to sit and work at a desk and computer for extended periods; lift boxes of up to 25 lbs.; ability to walk between city buildings on campus, ability to safely operate City-owned vehicles as required.
Mental: Ability to concentrate on reports for extended periods; make presentations to staff members, establish and maintain effective working relationships with all City employees; prioritize and organize work.
Requires an accredited Bachelors' degree in Public or Business Administration, Finance, Accounting or a closely related field and a minimum of two years' experience in financial management or governmental accounting.
Must have a valid MO Driver's License.
Supplemental Information
Must have exellent computer skills including spreadsheet and word processing software.
Grant writing avilities, FLSA, and FMLA knowldge preferred.
Ability to pass drug test, background check, financial credit check and polygraph examiniation.
EEO-M/F/D/V