We are seeking a highly organised, professional and discreet Executive Assistant and Board Secretary.

Reporting directly to the Principal and Board Chairperson you will serve as the engine room of the Principal’s office.  This role manages high-level administrative functions, executive diary management, school communications, recruitment admin, payroll processing (Ed Pay), and complete secretarial support for the Principal and School Board.

What you will do:

 ·   Executive Support and Office Management:  Provide high level support to the Principal including diary management, preparation of correspondence/reports and coordinate school publications.

·   Board Secretarial Duties: Act as Board Secretary preparing meeting agendas, taking formal minutes and managing Board documentation.

·   Payroll and HR Support:  Oversee school payroll (Ed Pay), manage staff recruitment workflows, and maintain personnel database records.

·   Daily School Support:  Support student leadership and scholarship processes for the Trust.

What You’ll Bring

We are looking for someone who combines exceptional organisation with strong judgement, initiative and professionalism.

 Please provide examples of:

 ·  Experience as an Executive Assistant or similar role

·   Strong written and verbal communication skills and attention to detail

·   Using technology and systems confidently such as MS Office, Google Workspace, InDesign and database/payroll systems (Kamar/Ed Pay experience is a bonus)

·   Handling sensitive and confidential information with discretion and integrity

·   Strong organisational skills to balance competing priorities in a fast-paced school environment.

Permanent, full time, hours to be discussed.

Please apply by clicking on “apply now” via the seek Portal including cover letter and CV.  

Please see our website www.pnghs.school.nz for a copy of the Job Description.

Applications close 2 November 2026.