About the role
Advance Mechanical Services NZ Ltd is seeking a part-time Office Administrator to join our team in Morrinsville, Waikato. This is a crucial support role that will keep our operations running smoothly. You will be the backbone of our office, ensuring that administrative processes are efficient, organised, and professional. This part-time position offers flexibility whilst providing essential support to our business and team members across all departments.
What you'll be doing
Managing general office administration tasks including scheduling, correspondence, and record-keeping
Answering and directing telephone calls and enquiries in a professional manner
Maintaining filing systems, both physical and digital, ensuring information is easily accessible and properly organised
Preparing and processing invoices, purchase orders, and other financial documentation
Coordinating meetings and appointments, including arranging necessary resources and documentation
Managing office supplies and inventory, ordering as needed to maintain adequate stock levels
Supporting human resources functions such as recruitment coordination and employee record administration
Liaising with clients, suppliers, and service providers to facilitate smooth business operations
Data entry and database management to ensure accurate company records
Assisting with general clerical duties and ad hoc projects as required
What we're looking for
Proven experience working as an administrative assistant or in a similar office support role
Strong organisational skills with the ability to manage multiple tasks and priorities effectively
Excellent communication skills, both written and verbal, with professional telephone manner
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
Meticulous attention to detail and commitment to accuracy in all administrative work
Ability to work independently and use initiative whilst being a collaborative team member
Experience with filing systems and record management
Professional demeanour and discretion when handling confidential information
Reliability and punctuality with a commitment to meeting deadlines
Preferably, experience in a mechanical, engineering, or trade-based industry environment
What we offer
Part-time working arrangements that provide flexibility to suit your lifestyle
A supportive and collaborative team environment where your contributions are valued
Opportunity to develop your administrative skills and grow within the organisation
Exposure to diverse business operations and different departments
A role that provides genuine impact on the efficiency and success of our business
Pleasant working environment in Morrinsville with parking facilities
About us
Advance Mechanical Services NZ Ltd is an established mechanical services provider based in Morrinsville, Waikato. We pride ourselves on delivering quality workmanship, professional service, and reliable solutions to our clients across the region. Our team is dedicated to maintaining high standards in all that we do, and we foster a workplace culture built on respect, collaboration, and continuous improvement. We are committed to supporting our employees and creating an environment where everyone can thrive and contribute meaningfully to our success.
Apply now
If you are an organised, detail-oriented individual with strong administrative experience and are interested in joining Advance Mechanical Services NZ Ltd, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are suited to this role.