The role

In line with APS work level standards, these roles will:

Accounts Receivable:

Abstudy and Boarding Supplement processing & receipting:

• Oversee the end-to-end processing of Abstudy payments, ensuring accurate and timely processing of Abstudy payment in RMS/TechOne.
• Reconciliation of Abstudy payments with student reservations and liaising with Services Australia and hostels to complete documentation for unpaid reservations.
• Administrator of Services Australia PRODA platform to facilitate submission of student’s attendance and maintaining user accounts. 
• Verify and process Abstudy refund claims received from Service Australia

Reconciliation of revenue bank accounts:

• Identify and clear all open and reconciling items on the revenue bank accounts and maintain auditable records of all reconciliation activities.

General support:

• Assist with month-end and year-end closing procedures related to revenue and receivables.
• Assist with processing month-end journal for revenue accruals.
• Assist with processing month-end reconciliation for general ledger balances.

Administration:

• Providing administrative support for RMS Helpdesk.

Other: 

• Work collaboratively to provide assistance and support to meet deadlines.
• Other duties as directed.

Job description

About Aboriginal Hostels Limited (AHL)

AHL is a not-for-profit Commonwealth company dedicated to providing culturally safe and affordable accommodation for First Nations people who need to be away from home to access services and economic opportunities. Since 1973, AHL has been committed to improving the quality of life and economic opportunities for First Nations people through a national network of over 40 hostels across Australia. Join us in making a meaningful impact and supporting our mission to enhance the lives of First Nations communities.

About the Role

The APS 5 RMS and Abstudy Officer plays a key role in the Finance team, supporting the accurate and timely administration of Abstudy and Boarding Supplement payments. Reporting to the Assistant Director, Finance, you will oversee payment processing and receipting in RMS and TechnologyOne. You will reconcile payments against student reservations and liaise with Services Australia and hostel staff to resolve unpaid reservations and obtain supporting documentation. You will also administer access to the Services Australia PRODA platform, support student attendance submissions, and verify and process refund claims. The role includes reconciling revenue bank accounts, investigating outstanding items and maintaining accurate, auditable records. You will contribute to month-end and year-end activities, including revenue accrual journals and general ledger reconciliations. You will provide administrative support for the RMS Helpdesk and assist colleagues to meet operational deadlines. Through this work, you will support reliable financial administration that contributes to AHL’s services for First Nations students.

Eligibility requirements

Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At AHL to be eligible for this position you should be an Australian Citizen at the closing date of application, unless exceptional circumstances apply.

To be eligible to apply, applicants must be Australian Citizens or have already lodged an application for Australian Citizenship. 

• Prior to engagement, the successful applicant will be required to: 
• provide an Australian Citizenship document (e.g. birth certificate or passport);
• undergo a satisfactory National Criminal History Check;
• meet the fitness for duty requirements

For new APS employees, a six-month probationary period will apply.

For further information, download the position description and complete the application form, available from our website Work with us | Aboriginal Hostels Limited

About the agency

Our purpose is to provide culturally safe and affordable accommodation for First Nations people who need to be away from home to access services and economic opportunities. Across our network of hostels, dedicated AHL staff provide accommodation and meals for residents in a culturally safe and supportive environment. We have a strong network of relationships with other organisations, including First Nations organisations. This network both refers residents to AHL and works alongside AHL to support residents to meet their needs. We are proud to be one of the largest employers of First Nations people in the Australian Public Service, First Nations employees make up over 40% of our workforce. Working with us will provide you with a chance to contribute to improving the quality of life and economic opportunities for First Nations people.

Notes

How to apply

Submit your application through to [email protected] before 18 November 2026 at 11:59PM.

As part of your application pack you are required to provide the following documents:

• Complete the application form, available from our website Work with us | Aboriginal Hostels Limited
• Your resume (maximum three pages)
• The statement of claims (imbedded in the application form) should be a maximum of two pages addressing the key responsibilities and capabilities.
• Include your name and the job reference (VN-0774223) in the subject of your email. 

You may also refer to the APSC resource Cracking the Code for further guidance and assistance on applying for jobs in the Australian Public Service.