Are you a natural leader with a passion for operations in a health care environment? Come and see what a difference we are making at Avanti Ultrasound.
About us
Avanti Ultrasound is a leading provider of ultrasound services in the Hamilton Central Waikato region. We are committed to delivering high-quality diagnostic imaging services to our patients whilst maintaining a supportive and professional work environment. Our team is dedicated to excellence in healthcare delivery and creating a positive experience for both patients and staff.
About the role
We are seeking an experienced Office Manager to join the Avanti Ultrasound team in Hamilton Central Waikato. This is a full-time position that will be based on-site, providing essential administrative and operational leadership to our organisation. As Office Manager, you will be the backbone of our operations, ensuring our office runs smoothly and efficiently whilst supporting our clinical team and patients. This role is strategically important in maintaining the high standards of service delivery that Avanti Ultrasound is known for.
Key responsibilities
Managing day-to-day office operations and administrative functions
Overseeing reception and patient scheduling to ensure smooth clinic operations
Coordinating staff rosters and managing leave requests
Handling correspondence and maintaining accurate filing systems and records
Managing office supplies, equipment and inventory
Processing invoices, expenses and maintaining financial records
Liaising with external service providers and maintaining vendor relationships
Supporting the clinical team with administrative tasks as required
Ensuring compliance with health and safety regulations within the office environment
Providing general administrative support to management and staff
Contributing to a welcoming and professional environment for patients and visitors
What we're looking for
Proven experience in an office management or similar administrative leadership role, ideally within a healthcare or professional services environment
Strong organisational and time management skills with the ability to prioritise multiple tasks
Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams
Proficiency in Microsoft Office Suite and office management software
Knowledge of scheduling systems and patient management systems
Strong attention to detail and commitment to accuracy in record-keeping
Ability to maintain confidentiality and handle sensitive information appropriately
Flexibility and adaptability in a dynamic healthcare environment
Experience with financial administration and basic accounting principles
Customer service excellence and a patient-focused approach
Valid driver's licence and reliable transport (desirable)
What we offer
At Avanti Ultrasound, we value our team members and offer a supportive workplace where your contributions are recognised and appreciated. We provide:
Competitive salary commensurate with experience
Free on-site parking
A professional and collaborative work environment
Opportunities for professional development and training
Flexible working arrangements where possible
A role that makes a meaningful difference in patient care
Supportive management and team culture
If you are an organised, proactive professional with strong office management experience and a passion for supporting healthcare delivery, we would like to hear from you. Please apply now by submitting your CV and a covering letter detailing your relevant experience and why you would be an excellent fit for this role.