Job summary
Are you an organised, motivated professional looking for your next challenge? If so, we'd love to hear from you!
An exciting opportunity has arisen for a Medical Secretary to join our dedicated Haematology Team on a 12-month fixed-term basis. This is a fantastic opportunity to become part of a supportive, multidisciplinary team within a rewarding and fast-paced healthcare environment.
We are looking for an enthusiastic and proactive individual who thrives under pressure, enjoys managing a varied workload, and takes pride in delivering a high-quality administrative service. This role offers the chance to make a real difference by supporting our consultants, patients, and clinical teams.
About You
You will be highly organised, self-motivated, and able to work effectively using your own initiative. Excellent communication skills are essential, along with the ability to build positive relationships with children, families, colleagues, and members of the public.
Main duties of the job
The Role
As a key member of the Haematology team, you will provide comprehensive secretarial support to multiple consultants, ensuring the smooth and efficient management of their workload. You will work closely with fellow medical secretaries and clinical colleagues to support the delivery of excellent patient care.
The role is varied and rewarding, requiring:
- Effective management of consultant workloads
- Waiting list administration and coordination
- Close collaboration with multidisciplinary teams
- Strong attention to detail and excellent time-management skills
- Flexibility, commitment, and a positive approach to problem-solving
Details
- Date posted: 03 November 2026
- Closing date: 09 November 2026
- Pay scheme: Agenda for change
- Band: Band 4
- Salary: £28,392 to £31,157 a year pro rata
- Contract: Fixed term
- Duration: 12 months
- Working pattern: Part-time
- Reference number: 284-26-8238618-DMUT-A
- Job locations: Birmingham Children's Hospital, Steelhouse Lane, Birmingham, B4 6NH, United Kingdom
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- GCSEs (or equivalent) in English and Math's at Grade C/4 or above.
- RSA Level III/NVQ Level 3 in Business and Administration (or equivalent experience).
- AMSPAR or British Medical Secretary qualification which includes medical terminology or equivalent experience
- Previous NHS experience
- Proficient in the use of Microsoft Office (Word, Outlook, Excel).
Desirable
- Experience using an Electronic Patient Record (EPR) system such as Epic, or a strong willingness to undertake training
Knowledge and Nature of Experience
Essential
- Substantial experience providing administrative or secretarial support in a busy office environment, preferably within a healthcare setting
- Experience of working with confidential and sensitive information in line with data protection and information governance regulations.
- Proven ability to manage and prioritise a varied and demanding workload with minimal supervision.
- Knowledge of medical terminology, or experience working in a clinical or medical administrative environment.
- Experience using electronic systems for patient records, appointment scheduling, or referrals (e.g. Epic).
- Demonstrable understanding of NHS policies such as 18-week RTT pathway and elective access standards.
Professional/Managerial/Specialist Knowledge
Essential
- Proficient in the use of Microsoft Office applications, particularly Word, Outlook, Excel, and Teams, for document creation, email management, and data entry.
- Confident in navigating and updating systems, especially Epic, including in-basket management, appointment scheduling, test result tracking, and documentation.
- Able to adopt a flexible approach when required by the needs of the service
- Good time management skills
- Excellent keyboards skills
- Experience in supporting virtual clinics, meetings or MDTs via Microsoft Teams or other Trust-approved video platforms.
Desirable
- Confident in using Epic work queues, trust databases and spreadsheets to input, retrieve, and analyse patient or service data.
Personal Skills/Abilities and Attributes
Essential
- Excellent communication skills, both written and verbal, with the ability to interact effectively and sensitively with patients, families, and staff at all levels.
- Strong interpersonal skills with a compassionate and patient-centred approach, especially when handling sensitive or emotional conversations.
- High level of organisational ability, with a methodical approach to workload and attention to detail
- Ability to remain calm and professional under pressure, managing competing demands and adapting to changing priorities.
- Able to work both independently and as part of a wider administrative and clinical team.
- Committed to delivering a high standard of work with integrity, confidentiality, and respect.
- Reliable and punctual, with a strong work ethic and a flexible approach to team cover and service needs.
- Demonstrates initiative, accountability, and a willingness to take ownership of tasks and problems
Other Requirements
Essential
- A proactive attitude towards personal development and continuous improvement
- Positive, solution-focused mindset with a commitment to supporting service efficiency and patient care
Analytical and Judgement Skills
Essential
- Ability to exercise sound judgement when prioritising tasks and managing conflicting demands in a fast-paced clinical environment.
- Capable of identifying potential issues in patient pathways, referrals, or documentation and taking appropriate corrective action or escalating as needed.
- Able to assess urgency and clinical importance when managing patient correspondence, investigations, and appointment scheduling.
- Proven ability to interpret and apply Trust policies (e.g., RTT rules, access policies, data protection) to make informed decisions independently.
- Attention to detail when reviewing clinical documents, test results, or patient data to ensure completeness and accuracy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centered care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Employer details
- Employer name: Birmingham Women's and Children's NHS Foundation Trust
- Address: Birmingham Children's Hospital, Steelhouse Lane, Birmingham, B4 6NH, United Kingdom
- Employer's website: https://bwc.nhs.uk/