Modern Construction Ltd is a privately owned company that has been operating in the construction industry in Hamilton for over fifty years. We are proud of our reputation, our people, and the quality of work we deliver.
We are looking for a friendly, organised, and proactive Administration Assistant to join our team. This is a permanent part-time position offering a varied role that combines administration support, accounts administration, and Health & Safety administration.
The Role
As the first point of contact for visitors, customers, suppliers, and contractors, you will play an important role in creating a positive and professional impression of our business. You will also provide administrative support across the organisation, assisting with the smooth day-to-day running of the office while supporting our Health & Safety systems and processes.
This position would suit someone who enjoys working with people, is highly organised, takes pride in producing accurate, high-quality work, and is comfortable managing a variety of responsibilities.
Key Responsibilities
Administration
Answering and directing phone calls and emails
Managing incoming and outgoing mail and courier deliveries
General filing and document management
Project QA documentation such as heat certificates and batch certificates
Data entry and database maintenance
Supporting the Administration Manager with day-to-day administrative tasks
Assisting with meeting coordination and minute-taking as required
Website upkeep and content updates
Ordering office supplies and maintaining office resources
Gas ordering and record keeping
Providing support with various ad hoc projects and tasks
Health & Safety Administration
Maintaining Health & Safety records, registers, and documentation
Coordinating new employee and contractor inductions
Assisting with incident, injury, hazard, and near-miss reporting
Maintaining training records, licences, and competency registers
Tracking corrective actions and following up outstanding items
Assisting with Health & Safety meetings, agendas, and minutes
Supporting internal and external audits and inspections
Assisting with the administration of company policies and procedures
Helping promote a positive Health & Safety culture throughout the business
To Be Successful in This Role, You Will Have:
Previous experience in a reception and/or administration role
Strong organisational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication skills
Proficiency with Microsoft Office, including Outlook, Word, and Excel
Strong data entry skills and a high level of accuracy
Excellent attention to detail
A friendly, professional, and approachable manner
The ability to work both independently and as part of a team
A positive attitude and willingness to learn
Desirable but Not Essential
Experience with Health & Safety administration
Experience within the construction, manufacturing, or trade industries
Experience updating websites or working with content management systems
Experience with MYOB
What We Offer
A supportive and friendly team environment
A varied role where no two days are the same
Ongoing training and development opportunities
The opportunity to be involved in multiple areas of the business
Hours
5 days per week, 9:00am - 2:00pm
We understand the importance of work-life balance, so these hours are flexible and can be discussed with the successful applicant.
If you pride yourself on producing exceptional quality work and are honest, punctual, reliable, and take initiative, we would love to hear from you.
Please send your current CV and a cover letter to: [email protected]
Important Information
Modern Construction Ltd has a zero-tolerance policy towards drugs and alcohol in the workplace. The successful applicant will be required to undergo a pre-employment drug and alcohol test prior to an offer of employment being made.
Applicants for this position must hold New Zealand citizenship, New Zealand residency, or a valid New Zealand work visa.
Applications will be reviewed as they are received