About the role
AUT Millennium is a charitable trust established to help New Zealanders live healthier lives. From learner swimmers to gym goers to professional athletes, we’re a hub for health and wellness in our local community and beyond. Our team all play their part embracing the purpose and vision of AUT Millennium in their roles - helping people be the best they can be.
This position plays a key role in supporting the finance function at AUT Millennium through the effective coordination of payroll, accounts payable and financial administration. Reporting to the Finance Manager, this position is responsible for ensuring accurate and timely processing of payroll and accounts payable, HR queries, maintaining compliance with company policies and statutory requirements, and providing administrative support across the support office. The role requires strong attention to detail, sound organisational skills and the ability to handle sensitive and confidential information with professionalism and discretion.
Key responsibilities
Manage end-to-end payroll processing, statutory compliance, payroll journals, expenses, and employee queries
Maintain and distribute new employee employment packs and draft new contracts for managers. Onboard new employees into the system and support HR functions for the organisation
Process supplier invoices accurately and prepare supplier payment runs using Hubdoc and Xero
Support month-end reporting and general finance administration
Support with year-end reporting and assisting the external auditors
Work collaboratively to support the AUT Millennium team as required
About you
Proven experience managing end-to-end payroll operations and statutory filings
A good understanding of the New Zealand Holidays Act, employment legislation and payroll practices, including PAYE, ACC and parental leave
Competent user of Datapay or modern cloud payroll systems
Experience in accounts payable. Xero experience would be an advantage.
Highly organised administrator with sharp attention to detail
Confidence using Microsoft Office, particularly Excel
Trustworthy professional who maintains strict discretion with sensitive data
Positive attitude with a willingness to support the wider business
Currently living in New Zealand with NZ residency or a valid NZ work permit