Job summary
We have an exciting opportunity for motivated, enthusiastic, and customer-focused individuals to join our Women's Services team in a busy and rewarding administrative role.
As an integral member of the team, you will play an important part in supporting the delivery of high-quality patient care by ensuring clinics are utilised effectively, appointments are managed efficiently, and patients receive a professional and welcoming service throughout their journey.
The successful candidates will have excellent communication and organisational skills, with the ability to work confidently on their own initiative as well as collaboratively within a multidisciplinary team. This varied role involves regular face-to-face and telephone contact with patients, coordinating appointments within agreed timeframes, and supporting effective communication across the service.
This position would suit individuals who thrive in a fast-paced environment, enjoy problem-solving, and take pride in providing excellent customer service.
Please refer to the attached Job Description for full details of the role and responsibilities.
Working Pattern
There are two full-time positions available, working 37.5 hours per week over 5 days, Monday to Friday, between the hours of 8:30am and 8:00pm (flexible).
We are committed to supporting flexible working, and part-time and job share applications will be considered.
Main duties of the job
- Arrange the booking, reception and follow up of out-patients for any clinician in accordance with agreed requirements.
- Complete all required documentation and computer records.
- Deal with any difficulties relating to the clinic, referring to a higher level if required, and make suggestions for improvement.
- Refer letters to Consultant/clinician for further advice as required.
- Book and advise patients of appointments using the Trust's booking protocols.
- Ensure clinics are booked to full capacity as per the agreed schedule.
- Make suggestions as to any modification to ensure smooth running of clinic based on demand.
- Ensure that all outpatient targets are met, in relation to appointments.
Details
- Date posted: 02 November 2026
- Closing date: 10 November 2026
- Pay scheme: Agenda for change
- Band: Band 2
- Salary: £25,272 a year per annum
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 408-26-607
- Job locations: Arrowepark Hospital, Arrowepark Road, Wirral, CH49 5PE, United Kingdom
Job description
Job responsibilities
All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as competent and caring staff by our patients.
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirrals only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
- Experience of working in an administrative role
Desirable
- NVQ Level 2 in a relevant subject
- Previous experience in an NHS acute hospital
- Previous experience of the Cerner Millennium information system
Knowledge
Essential
- Basic working knowledge of IT
- Good keyboard and computer skills
- Good verbal and written communication skills
- Good time management and organisational skills
Desirable
- Knowledge of NHS admin processes
- Awareness of Information Governance
- Ability to prioritise, work to deadlines and use own initiative
- Excellent customer care skills
Personal Attributes
Essential
- Self-motivated and enthusiastic
- Sensitive and empathetic
- Polite and friendly manner
Desirable
- Ability to work under pressure
- Ability to handle conflict and aggression
- Ability to work as part of a multidisciplinary team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
About us
All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as "competent and caring staff" by our patients.
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Employer details
- Employer name: Wirral University Teaching Hospitals NHS Trust
- Address: Arrowepark Hospital, Arrowepark Road, Wirral, CH49 5PE, United Kingdom
- Employer's website: https://www.wuth.nhs.uk