JOBDESCRIPTION

PositionTitle:

AM - Back Office Executive – Non-Ferrous Procurement

Function/Department:

PositionGrade:

P1.4

Reportsto:
Location/Region: Vadodara

ApprovedBy:Head()

JobPurpose

DirectReports

KeyFigures

Ø   

The role is responsible for providing back-office support to the non-ferrous procurement function by managing procurement documentation, purchase orders, contracts, vendor coordination, supply chain follow-up, account reconciliation, and coordination with plants to ensure smooth and timely procurement operations.

TeamSize

Budget

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MainResponsibilities,Authorities&Accountabilities

·        Prepare, process, and maintain purchase orders for copper, aluminium, and other non-ferrous metals as per approved terms and procurement requirements.

·        Support contract management activities including documentation, tracking of validity, delivery schedules, commercial terms, and compliance requirements.

·        Coordinate with vendors for order confirmation, dispatch details, delivery timelines, invoices, debit/credit notes, and required documentation.

·        Coordinate with plants for material requirements, delivery status, goods receipt, quality-related updates, and pending documentation.

·        Track supply chain movement and follow up for timely dispatch, transit updates, receipt of material, and closure of open purchase orders.

·        Maintain vendor master data, procurement records, rate contracts, order files, and supporting documents in an organized manner.

·        Assist in reconciliation of vendor accounts, purchase orders, invoices, payments, material receipts, and pending claims.

·        Follow up with accounts, finance, logistics, stores, and plant teams for resolution of invoice mismatches, payment issues, and reconciliation differences.

·        Prepare regular reports on open purchase orders, pending deliveries, vendor balances, contract status, and procurement MIS.

·        Ensure compliance with internal procurement processes, approval matrix, documentation standards, and audit requirements.

Requirements,Skills&Competencies

Qualification and Experience

·        Graduate in Commerce, Business Administration, Supply Chain, or any relevant discipline.

·        5–6 years of experience in procurement, preferably in non-ferrous metals such as copper and aluminium.

·        Accounting background or working knowledge of accounts reconciliation is preferable.

·        Experience in handling procurement documentation, purchase orders, vendor coordination, and plant coordination will be an added advantage.

 Required Skills and Competencies

·        Good understanding of procurement processes, purchase orders, contracts, and vendor documentation.

·        Working knowledge of non-ferrous metals, especially copper and aluminium, will be preferred.

·        Strong coordination skills with the ability to follow up effectively with vendors, plants, logistics, finance, and internal stakeholders.

·        Basic accounting knowledge with ability to support reconciliation of vendor accounts, invoices, payments, and material receipts.

·        Good working knowledge of MS Excel, Oracle/ERP/SAP or similar procurement systems, and MIS reporting.

·        Strong attention to detail, documentation discipline, and ability to manage multiple open items.

·        Good written and verbal communication skills.

·        Ability to work under timelines and support business continuity in procurement operations.

Preferred Background

Candidates with prior experience in procurement back-office operations for copper, aluminium, base metals, engineering raw materials, or manufacturing/plant-based procurement will be preferred. Exposure to accounting, vendor reconciliation, Oracle/ERP systems, and supply chain coordination will be an added advantage