Strata Civil is a growing civil construction company operating across Queenstown and Central Otago. We are seeking a reliable, organised Office Administrator to support our commercial, administrative, and systems functions.
This role is well suited to someone who enjoys structure, accuracy, and helping a business run smoothly behind the scenes. You will work closely with management and project staff, supporting billing, HR administration, and the ongoing development and enforcement of company systems.
Key responsibilities
Accounts & Billing Support
Entering draft bills and invoices into Xero
Assisting with progress claims and billing preparation
Maintaining accurate financial and administrative records
Supporting month‑end and reconciliation processes as required
Office & Administration
General office administration and document management
Maintaining organised digital filing systems
Assisting with data entry, registers, and tracking spreadsheets
Liaising with external accountants and consultants as required
HR & Staff Support
Assisting with HR administration (onboarding paperwork, records, training tracking)
Maintaining employee files and registers
Supporting payroll and leave administration processes
Assisting with internal communications and compliance documentation
Systems & Process Support
Assisting with building, documenting, and maintaining company systems
Helping enforce standard processes across projects and the office
Identifying gaps or inefficiencies and supporting improvements
Ensuring templates, checklists, and procedures are followed and kept up to date
About you
We are looking for someone who is:
Highly organised and detail‑focused
Confident working with Xero (or willing to learn quickly)
Comfortable working with systems, templates, and structured processes
Reliable, discreet, and professional
Able to work independently and manage their time effectively
Confident communicating with both office and site‑based staff
Previous experience in construction, contracting, or trades‑based businesses is an advantage but not essential.
What we offer
Flexible hours. Ideally 30 - 40 Hours per week so long as the job is done.
A stable, long‑term role within a growing local business
Direct involvement in improving and strengthening company systems
Supportive working environment with clear expectations
Competitive hourly rate based on experience
How to apply
Please apply via Seek with your CV and a brief cover letter outlining your experience and availability.