Role Objective:

To drive the end-to-end procurement of high-quality excipients for domestic and regulated markets, ensuring uninterrupted production schedules, regulatory compliance, and cost optimization. The role acts as a strategic liaison between vendors and internal cross-functional teams to manage vendor quality, mitigate supply risks, and maintain full compliance with industry standards.

KEY RESPONSIBILITIES

Procurement Operations & Execution:

Procure excipients for domestic and regulated markets to ensure alignment with production timelines.
Process purchase requisitions promptly and generate accurate Purchase Orders (POs).
Track vendor dispatches and systematically update PO trackers to eliminate On-Time In-Full (OTIF) delivery misses.

Strategic Sourcing & Cost Management:

Conduct rigorous price analysis, market benchmarking, and commercial negotiations to deliver cost optimization.
Identify, evaluate, and qualify alternate vendors to mitigate single-source risks and unlock cost savings.

Vendor Quality & Compliance Management:

Facilitate vendor material rejection handling, correct actions (CAPA) coordination, return logistics, and timely material replacements.
Coordinate end-to-end change controls and vendor audits to strictly uphold regulatory and Quality Assurance (QA) compliance.
Lead end-to-end coordination to finalize vendor Quality Agreements.

Stakeholder Collaboration:

Participate actively in cross-functional meetings to review raw material availability and proactively resolve supply chain bottlenecks.

Type of Interaction: Internal

Interaction with: Production, Planning, Quality Assurance (QA), Quality Control (QC), Regulatory Affairs (RA), and Stores/Warehouse teams.

Nature of Interaction: Cross-functional alignment on material requirements, OTIF delivery tracking, change control approvals, quality issue resolution, and production scheduling.

Type of Interaction: External

Interaction with: Excipient manufacturers, global/local distributors, third-party logistics (3PL) providers, and auditing agencies.

Nature of Interaction: Commercial negotiations, purchase order release, dispatch tracking, rejection/return logistics management, vendor performance evaluation, and Quality Agreement execution.

JOB REQUIREMENTS

Professional Experience and Relevant Skills

Experience: 7–13 years of relevant procurement/sourcing experience within the Pharmaceutical or Biotechnology industry, specifically focused on excipients or active pharma ingredients .
Market Knowledge: Strong understanding of regulatory requirements (USFDA, EU-GMP, MHRA) and documentation standards for excipient procurement in regulated markets.
Negotiation & Benchmarking: Proven track record of cost savings through benchmarking and structured vendor negotiations.
Quality & Compliance Acumen: Sound knowledge of vendor qualification processes, change control workflows, CAPA, and Quality Agreements.
Technical Skills: Hands-on experience with ERP systems (SAP MM / Oracle SCM) and intermediate to advanced MS Excel skills for tracker management.
Soft Skills: Excellent interpersonal, problem-solving, and cross-functional coordination skills.

Academic Qualifications

Educational Qualification: Bachelor’s degree in Pharmacy (B.Pharm), Chemical Engineering, Chemistry, or a related science field. An MBA or PG Diploma in Supply Chain Management / Materials Management is preferred.
Certifications (Preferred): APICS (CPIM/CSCP), CIPS, or equivalent procurement certifications.