About the role
RFL South Island is seeking an Office Administrator / Project Support to join our team in Christchurch. This is a variation to the last role advertised due to a change in scope for the role.
This is a full-time position that plays a crucial role in supporting our Foundation and Earthworks operations and ensuring smooth administrative functions across the organization. You will be the backbone of our office operations, providing essential administrative and project support services that enable our field teams to deliver exceptional results. This role offers the opportunity to work in a dynamic construction and earthworks environment, where your organizational skills and attention to detail will directly contribute to project success and company growth.
Key responsibilities
Managing day-to-day office administration including scheduling, correspondence, filing and record-keeping
Providing comprehensive support to project managers and site supervisors with documentation, site reports and project coordination
Help manage and oversee day-to-day health and safety, ensuring site compliance, safe work practices, and adherence to company procedures.
Maintaining project schedules, timelines and ensuring deadlines are met across multiple earthworks projects
Processing invoices, purchase orders and expenditure documentation with accuracy and timeliness
Coordinating communication between office staff, project teams and external stakeholders
Managing supplies inventory and coordinating procurement of necessary materials and equipment
Assisting with site documentation, including photographs, inspections records and compliance documentation
Preparing reports and presentations for management and clients
Supporting human resources functions including timesheet management and basic employee records administration
Maintaining confidentiality and ensuring compliance with company policies and procedures
What we're looking for
Proven experience working as an Office Administrator or in a similar administrative support role
Strong organizational and time management skills with the ability to juggle multiple priorities and deadlines
Excellent written and verbal communication abilities with professional presentation skills
Proficiency in Microsoft Office Suite and general computer literacy
Attention to detail and accuracy in all administrative tasks and documentation
Ability to work both independently and as part of a collaborative team
Professional discretion and the ability to handle sensitive and confidential information
Experience in the construction, earthworks or civil engineering industry would be highly advantageous
Knowledge of construction terminology, safety protocols and industry standards is preferred but not essential
What we offer
At Reliable Foundations NZ Limited, we value our employees and are committed to creating a supportive and inclusive workplace. We offer a competitive salary package commensurate with experience and qualifications. Our team benefits from a collaborative working environment where your contributions are recognized and appreciated. We maintain a focus on health and safety, ensuring all our team members work in a secure and supportive environment.
About us
Reliable Foundations NZ Limited is a respected earthworks company based in Christchurch, specializing in foundation work and earthmoving projects throughout the Canterbury region. We pride ourselves on delivering quality workmanship, maintaining high safety standards and building strong relationships with our clients and partners. Our team is committed to excellence, professionalism and continuous improvement. We work on a diverse range of projects, from residential developments to commercial and industrial applications, and we are dedicated to being a reliable partner for our clients while providing a rewarding workplace for our employees.
Apply now
If you are an organised, detail-oriented administrator with a passion for supporting project teams and contributing to project success, we would like to hear from you. Please submit your CV, a cover letter outlining your relevant experience, and contact details to Reliable Foundations NZ Limited. We look forward to considering your application.