Job Opening: HR & Admin Executive

Company: BrainyBuzz Digital Private Limited
Location: Sahibabad, Ghaziabad (Work from Office)
Employment Type: Full-Time

About the Opportunity

BrainyBuzz Digital is looking for a proactive, organized, and people-oriented HR & Admin Executive to manage day-to-day HR activities, office administration, employee coordination, and operational support.

The ideal candidate should possess strong communication skills, excellent organizational abilities, and a professional approach to handling employees, recruitment, documentation, and administrative responsibilities.

This role is suitable for someone who enjoys working with people, managing multiple responsibilities, and contributing to a growing technology-driven organization.

Key Roles & Responsibilities1. Human Resources Management

Manage end-to-end recruitment activities, including job postings, resume screening, interview scheduling, and candidate follow-ups.
Coordinate employee and intern onboarding, induction, documentation, and exit formalities.
Maintain employee attendance, leave records, personnel files, and HR databases.
Prepare offer letters, appointment letters, internship agreements, experience letters, and other HR documents.
Assist in implementing company policies, HR procedures, and workplace guidelines.
Address routine employee queries and coordinate with management on HR-related matters.
Support employee engagement, performance review coordination, and workplace discipline.

2. Office Administration

Oversee daily office operations and ensure a professional, organized, and productive working environment.
Maintain office supplies, inventory, assets, and administrative records.
Coordinate with vendors, service providers, and external agencies.
Manage office-related purchases, maintenance requests, and administrative expenses.
Organize internal meetings, schedules, company events, and team activities.
Maintain proper documentation, filing systems, and administrative reports.
Coordinate travel arrangements and logistics for business meetings, exhibitions, and company events.

3. Employee & Management Coordination

Act as a point of contact between employees and management for routine administrative matters.
Track assigned tasks, follow-ups, and internal operational requirements.
Coordinate with different departments to ensure smooth day-to-day operations.
Assist management in preparing reports, presentations, and internal communications.
Maintain confidentiality of employee information and company records.
Support management with additional administrative and operational responsibilities when required.

4. Business Operations & Event Support

Provide administrative and coordination support across BrainyBuzz Digital and its associated business verticals.
Assist in organizing exhibitions, promotional events, business meetings, and corporate activities.
Coordinate with vendors, customers, and business partners for operational requirements.
Support Noori by Nikita (NBN) with administrative coordination, inventory documentation, vendor follow-ups, and event logistics when required.
Be willing to travel locally or outstation for company events and exhibitions when necessary.

Skills & QualificationsMust-Have

Strong verbal and written communication skills in Hindi and English.
Good interpersonal skills and a professional attitude.
Basic understanding of HR processes, recruitment, and office administration.
Strong organizational, coordination, and follow-up skills.
Proficiency in MS Office, Excel, Word, and Google Workspace.
Ability to maintain employee records, reports, and documentation accurately.
Good time management and multitasking abilities.
Ability to handle confidential information responsibly.
Proactive, disciplined, dependable, and solution-oriented approach.
Willingness to work from the office and support business events when required.

Preferred

Graduate in any discipline; HR, Business Administration, or Management background preferred.
Prior experience in HR operations, recruitment, office administration, or business coordination is an advantage.
Familiarity with HRMS tools, attendance management, and basic payroll coordination is a plus.
Freshers with excellent communication, organizational skills, and a willingness to learn are welcome to apply.

Benefits & Culture Highlights

Practical exposure to HR operations, recruitment, administration, and business management.
Opportunity to work closely with company leadership.
Experience working across SaaS, EdTech, e-commerce, and digital business operations.
Professional learning and career development opportunities.
Collaborative, dynamic, and growth-oriented work environment.

Ideal Candidate

We are looking for someone who is responsible, well-organized, confident, and capable of independently managing routine HR and administrative activities while maintaining professional communication and smooth coordination across the organization.