• 1. Manages the Executive Director's daily schedule of meetings and appointments for the most advantageous use of time. At own discretion arranges, refuses, or shifts appointments, ceremonies, briefings, presentations, meetings, etc., coordinating with the staff offices concerned and arranging for a member of the Executive Director's staff to represent him/her when appropriate. Reminds the Executive Director of time and place of appointments, assures that any required advanced actions have been completed, and keeps him/her informed of matters requiring attention. Works closely with offices of the Commander, Deputy Commander, Executive Officer and/or Aide to the Commander, coordinating their schedules in order that they may attend meetings with the Executive Director as required. Reserves time each day when the Executive Director can be available to his/her staff officers for consultation.
• 2. Maintains cognizance of and follows closely all subjects reviewed and actions directed by the Executive Director each day, receiving information directly from various staff officers and the Executive Director upon conclusion of discussion as well as through daily flow of business. Provides the Executive Director with status information, extends completion dates if explanations for delays are reasonable, and serves in a liaison capacity to transmit information between the Executive Director and his/her staff as action progresses, new developments occur, or changes in policy, priority, or requirements are made.
• 3. Reviews incoming correspondence, directives, and publications. Determines from subject matter which correspondence can be handled personally and prepares replies accordingly. Based on personal knowledge or information from files, refers incoming correspondence to appropriate office of responsibility. Maintains suspense file and follow ups to ensure that correspondence and reports are prepared and submitted on time. Establishes and maintains office files in accordance with established procedures. Reviews correspondence, reports, and other" documents prepared by others for signature/ coordination of the Executive Director to ensure procedural and grammatical accuracy, conformance with general policy, factual correctness. Calls inadequacies or deviations to originator's attention, or, as appropriate, rewrites in Executive Director's personal style. Provides guidance and technical direction to subordinate clerical personnel. When requested, informs supervisor of sources of information on various matters.
• 4. Personally, initiates actions, including correspondence, on a variety of matters on which the Executive Director's viewpoint and desires are known and involving matters received through official channels, of semi-official, personal, or confidential nature, or which require an interim response pending subsequent action at a later or more convenient time. Prepares a wide variety of personal and executive correspondence, reports, and other documents from information obtained from staff, files, and other sources.
• 5. Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific processing functions involved require a varying number and sequence of steps and use of different functions from one assignment to another. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations.
• 6. Makes travel arrangements based on specific request provided by traveler.

Conditions of employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This posn is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html
• Position may require an appropriate security clearance
• Employee must maintain current certifications
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit.
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Relocation costs or other incentives may be available and considered by the organization.
• Selectee may be required to serve a probationary or trial period
• This position may require travel
• This position may require drug testing, and the candidate may be subject to passing a drug test upon selection
• Selectee is expected to be granted with and/or maintain the appropriate security clearance required for the position
• Applicant must have skills as a typist, min of 40 WPM proficiency. Must upload an authorized proficiency certificate or self-certify proficiency in the assessment tool.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, .
Clerical and Administrative Support Positions..

SPECIALIZED EXPERIENCE: I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade level GS 07, pay band (NK-02), or equivalent (pay schedule, pay band, etc). Specialized experience described as: preparing a wide variety of recurring and nonrecurring correspondence, reports and other documents from information obtained from the staff, files, and/or other sources; reviewing and processing incoming and outgoing correspondence; providing telephone and reception services; maintain supervisor's calendar, coordinating meeting arrangements or scheduling meeting or conferences; performing clerical work; use of multiple office automation software with varied functions; locate, assemble, and compose information for reports, inquiries, and/or nontechnical correspondence; and the ability to plan, organize work, and meet deadlines. Skilled in typing: 40 words per minute typing speed.


KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.
• Knowledge of office functions and commitments of supervisor and command staff to prepare and review
  correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other
  substantive or administrative work of the organization
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit
  written correspondence and reports
• Knowledge of office automation software functions to support office operations and produce a variety of
  textual documents such as letters, reports, memos, and form letters.
• Skill in typing; a qualified typist is required.
• Ability to communicate effectively, both orally and in writing.
• Ability to locate, assemble, and compose information for reports, inquiries, and non-technical correspondence
• Ability to plan, organize work, and meet deadlines.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.