About the role
Working closely with the Practice Director, you will serve as the engine room of the business. You will take full ownership of studio administration, fee proposals, financial control, HR administration, and process optimization.
Key responsibilities
Work with the senior team to create tender submissions and fee proposals
Oversee project invoicing, fee projections, WIP tracking, and accounts receivable/payable using Xero and architectural management software
Monitor cash flow, assist with budget preparation, and prepare monthly/quarterly practice performance reports for the Director
Review client fee proposals, sub-consultant agreements, and architectural contracts (e.g., ABIC / AIA forms) to ensure compliance and profitability tracking
Manage studio overheads, software licenses, IT support, insurance renewals (PI, Public Liability, Workers Comp), and supplier relationships
Coordinate project scheduling, resourcing, and team capacity planning
Maintain leave schedules, timesheet tracking, and compliance with workplace regulations
Foster a collaborative, well-organized, and positive studio culture
About you
3+ years of experience in Practice Management, Operations, or Senior Studio Administration within architecture, engineering, interior design, or creative professional services
Experience in InDesign, Word, XERO, Excel or similar systems is beneficial
Strong financial literacy, excellent organizational skills, clear written and verbal communication, and acute attention to detail
Proactive, self-directed, and comfortable working autonomously to build and refine operational systems
About us
We are a design-focused architectural practice based in Canberra and Sydney, delivering high-quality residential, commercial, and specialist consulting projects.
Benefits
Flexible work hours and days structured to suit work-life balance or family commitments
Working from our office located in Canberra with a supportive, collaborative, and professional studio environment
Direct impact on shaping the business practices of an established, expanding design firm