EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)

School District No. 60 (Peace River North) is seeking a highly organized, professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of Instruction.

Position Description

The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives.

The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners.

Hours of Work: (8) hours per day
Duties to Commence : November 30,  2026
Work Year Base: Twelve (12) months per year
Commencing Salary:  $67,700 - $84,625

Key Responsibilities:

• Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
• Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
• Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents.
• Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities.
• Support district educational initiatives, administrative processes, reporting requirements, and communications.
• Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements.
• Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders.
• Track deadlines, action items, and project milestones, ensuring timely follow-up and communication.
• Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.
• Perform other related duties as assigned.

Qualification and Experience:

• Completion of a recognized post-secondary certificate or diploma in Office Administration, Business Administration, or a related field. An equivalent combination of education and experience may be considered.
• Minimum five (5) years of progressively responsible administrative experience, including significant experience supporting senior leadership.
• Previous experience in a school district, educational institution, or public-sector environment is considered an asset.
• Advanced proficiency in Google Workspace and Microsoft 365 applications, including Google Docs, Sheets, Gmail, Calendar, Drive, Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Demonstrated experience coordinating executive schedules, meetings, confidential correspondence, reports, and records.
• Strong organizational, communication, time-management, and problem-solving skills.
• Exceptional discretion, professionalism, and ability to maintain confidentiality when handling sensitive information.
• Ability to work independently, exercise sound judgment, and manage multiple priorities with accuracy and attention to detail.
• Strong interpersonal skills and the ability to establish positive working relationships with diverse stakeholders.
• Familiarity with BC's public education system, district policies, and administrative processes is an asset.

Working Conditions:

This position is based at the School Board Office in Fort St. John, BC. The successful candidate must be able to work effectively in a busy office environment with frequent interruptions and changing priorities. Occasional evening meetings and travel within the district may be required.

Please Note: Proof of graduation and or highest level of education is required prior to starting work

All applications must be made through Make A Future  website for consideration for the position. If you require assistance with the online application process please contact [email protected]

We thank all applicants for their interest however, only those selected for an interview will be contacted.