About Voya:
Voya India (earlier VFISLK) started out as a joint venture between U.S. financial services company Voya Financial and SLK, a software services company and is head quartered at Bangalore. As of Aug 2023, we are a wholly owned subsidiary of Voya Financial. We are a dynamic technology & business process transformation company that provides world-class technology & business process management services, with an emphasis on quality, speed & optimization driven through automation. We support and deliver innovative solutions to Voya’s Retirement, Employee Benefits, and Investment Management businesses.
More information about us is available at: https://www.voyaindia.com
Role Summary:
The Document Management and Legal Review Specialist will be responsible for managing, reviewing, processing, and organizing legal, regulatory, disclosure, board, and other business-critical documents for Voya Investment Management.
This role requires a high degree of accuracy, strong Microsoft Word and document management skills, sound judgment, and the ability to work independently while supporting a fast-paced, deadline-driven environment.
The successful candidate must be able to manage multiple assignments simultaneously, maintain version control across complex documents, identify inconsistencies, ask thoughtful and timely questions, and ensure that comments, edits, formatting changes, and document updates are accurately reflected before materials are finalized or distributed.
Individuals in this role are expected to take ownership of assigned work, communicate effectively regarding status and issues, escalate questions appropriately, apply feedback constructively, and contribute to continuous improvement of document management and review processes.
Success in this position requires attention to detail, accountability, strong organizational skills, and the ability to partner with U.S.-based legal, compliance, product, and business teams while operating with minimal supervision.
Roles & Responsibility:
Upload, organize, maintain, and distribute board meeting materials utilizing Diligent Boardbooks™ or similar board portal technology.
Coordinate and manage legal, regulatory, governance, and disclosure documents throughout the review and approval lifecycle.
Ensure documents are accurately matched to agenda items, headings, titles, meeting materials, and supporting documentation.
Review documents for accuracy, completeness, formatting consistency, and adherence to established procedures and instructions.
Verify that comments, edits, revisions, and approvals have been appropriately incorporated across all affected documents.
Maintain strict version control and ensure appropriate document retention and organization standards are followed.
Conduct comprehensive quality-control reviews to identify discrepancies, formatting issues, missing information, or inconsistencies before final distribution.
Independently identify issues, evaluate potential impacts, and proactively escalate questions or concerns with recommended resolutions.
Manage multiple projects, priorities, and deadlines in a fast-paced environment with competing demands and changing requirements.
Provide timely status updates and communicate effectively with stakeholders across multiple business functions and time zones.
Develop and maintain process documentation, job aids, checklists, and procedures to promote operational consistency and reduce risk.
Support board meeting preparation, governance activities, disclosure reviews, and document production processes.
Assist in onboarding and training team members as needed.
Build strong working relationships with peers, supervisors, project leaders, and internal business partners while maintaining a high level of professionalism.
Demonstrate flexibility and adaptability during peak workload periods, including board meeting cycles, regulatory filing periods, quarter-end, and year-end deadlines.
Education:
Graduate with MBA, BBA and experience of 7+ years working in the Investment industry
Primary Skill:
MS Word Proficiency
Secondary Skill:
Experience in Legal Documents
Location:
Bengaluru