Job summary

We are seeking a highly organised, proactive and detail-oriented Research Administrator to join our cancer research team based in MIDRU at Heartlands hospital, with primary responsibility for overseeing clinical trial invoicing and financial administration. The postholder will play a key role in ensuring that trial-related income is accurately invoiced, monitored and reconciled in a timely manner, supporting the effective financial management of the team's research portfolio.

The role will involve coordinating invoicing processes in line with study budgets, contractual agreements and agreed payment milestones, liaising with sponsors, research teams and finance departments to resolve queries, and maintaining accurate financial records to support income tracking and reporting. The postholder will also support the team with wider administrative tasks.

Main duties of the job

To work as part of the Cancer research team providing comprehensive administration / co-ordination support as part of the portfolio to corporate services, the Senior/Trials Coordinator and the Senior Research Sister/Senior Charge Nurse in a number of activities related to the administration of clinical research studies. This will include liaising with the nursing teams and data management teams to develop a robust invoicing record for clinical trials to ensure study income is recovered in a timely manner.

Working in conjunction with colleagues, service users and internal and external stakeholders, the post holder will work under indirect supervision and will directly contribute to and coordinate the efficient running of the service.

Details

• Date posted: 02 November 2026
• Closing date: 09 November 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time, Flexible working
• Reference number: 304-9019828
• Job locations: Heartlands Hospital, Bordesley Green E, Birmingham, West Midlands, B9 5SS, United Kingdom

Job description

Job responsibilities

Please note for a specific detailed job description for this vacancy please see attached job description.

Person Specification

Qualifications

Essential

• * Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
• * Business Administration NVQ level 3 or equivalent experience in an administrative environment

Experience

Essential

• * Evidence of working with the general public/patients
• * Evidence of using finance systems
• * Working knowledge of computerised systems & ability to learn quickly.
• * Experience of working with a range of Microsoft Office packages (e.g.Word, Excel and Outlook)
• * Experience of using IT systems
• * Must be able to demonstrate an understanding of equality and diversity

Desirable

• * Recent experience of working in a busy environment
• * Recent experience of working in healthcare

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Employer details

• Employer name: University Hospitals Birmingham NHS Foundation Trust
• Address: Heartlands Hospital, Bordesley Green E, Birmingham, West Midlands, B9 5SS, United Kingdom
• Employer's website: https://www.uhb.nhs.uk/jobs.htm