Qualified members of the public are invited to apply for the following position by submitting a completed Santa Cruz County Employment Application Form (now required, as is proof of educational credentials), a resume and a letter of interest indicating relevant experience and qualifications. Please submit to the Human Resource Office, Santa Cruz County Complex, Room #108, 2150 N. Congress Drive, Nogales, AZ 85621 OR via email to [email protected].
Temporary Part - Time Position
Job Title: OFFICE ASSISTANT
Department: COMMERCE DEPARMENT
Starting Salary: $15.30 Per hour
Summary:
Under general supervision, performs a variety of clerical, administrative and public facing duties to keep office or department operations running smoothly and efficiently.
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledges and skills. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by employees in this classification. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
- Greeting walk-in visitors, answering multi-line telephone systems and screening or directing inquiries to the proper staff.
- Providing basic information regarding office or department policies, programs, services and procedures.
- Drafting, proofreading and sending routine email messages, letters, memoranda and public notices.
- Inputting, updating and tracking information in office or department databases, case management software and/or spreadsheets.
- Maintaining physical and digital public records, sorting files and assisting with document retention and scanning.
- Sorting, logging and distributing incoming and outgoing postal mail, interdepartmental memoranda and packages.
- Helping coordinate meetings, reserving conference rooms and maintaining staff or supervisor calendars.
- Monitoring office supply levels, preparing requisitions as directed and stocking work areas as needed.
- Collecting public fees (if applicable and appropriate), processing invoices and tracking routine expense paperwork with supervisor guidance.
- Performing all other duties as assigned.
Education, Training and Experience Guidelines:
High school diploma or equivalent. Experience equivalent to one year of full-time clerical work is preferred.
Knowledge of:
- Clerical and office support practices and procedures to keep an office running smoothly.
- Computers, computer software, web browsers and file management across computers.
- Effective practices involving records management, calendar management and schedule management.
- Email etiquette, memorandum formatting, professional telephone protocols and professional verbal and written communication.
- Basic financial tasks, such as tracking invoices, preparing requisitions, preparing basic expense summaries, etc.
Skill in:
- Using computers and related software.
- Entering information into databases and record keeping.
- Using office equipment (e.g., printers, scanners, multi-phone systems, etc.).
- Managing calendars and organizing meetings.
- Communicating clearly and professionally both verbally and in written form.
- Being well organized, adaptable and good at multitasking.
- Meeting deadlines, being attentive to details and problem solving.
- Being discreet and handling sensitive or confidential information appropriately.
License and Certification Requirements:
Must possess a valid state driver’s license.
Physical Demands and Working Environment
Work is performed in an office setting and may be exposed to various hazards.
Equal Employment Opportunity:
Santa Cruz County government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest or any other characteristic protected by law.
.
(Santa Cruz County is an EEO Employer)