Are you super organised, creative, tech-savvy and great with people?
We're looking for an exceptional Executive & Creative Assistant to join our busy and successful real estate team at Professionals Waitara.
This isn't your typical administration role!
We're after someone who thrives in a fast-paced environment, loves making things happen and has a natural flair for organisation, people and creativity.
You'll be working closely with a high-performing real estate sales team, providing essential business and personal assistance while helping drive the marketing, social media and day-to-day administration that keep everything running smoothly.
No two days will be the same, and we're looking for someone who enjoys it that way!
What you'll be doing
Executive & Personal Assistance
Managing diaries, appointments, meetings and busy schedules
Working alone at times so self-motivated with tasks.
Assisting with personal arrangements and general organisational tasks
Liaising confidently with clients, suppliers, colleagues and business contacts
Anticipating what needs to be done and taking initiative to make it happen
Real Estate Administration
Coordinating property listings, marketing campaigns and associated documentation
Managing our CRM system (Property Suite), maintaining accurate records and ensuring timely data entry
Preparing and processing property sale documentation
House staging from time to time.
Maintaining client databases and supporting ongoing client relationships
Helping ensure the administrative side of a busy real estate business runs seamlessly
Marketing, Social Media & Creative Support
Assisting with social media content across Facebook, Instagram and other relevant platforms
Creating engaging posts, stories, reels and short-form videos
Keeping up with current social media trends and bringing fresh ideas to the team
Supporting property marketing, promotional campaigns and client communications
Assisting with photography, video, graphics and content creation
Using tools such as Canva, Microsoft Office and AI applications to work creatively and efficiently
Who we're looking for
We're looking for someone who brings a great attitude, plenty of initiative and a genuine passion for getting things done.
Ideally, you'll be:
Exceptionally organised – you love lists, systems, schedules and keeping everything on track.
Creative and social media savvy – you understand what makes great digital content and enjoy bringing new ideas to life.
Confident and personable – you have a friendly, approachable personality and communicate professionally with all kinds of people.
Proactive and resourceful – you don't just wait to be told what to do; you see opportunities and take initiative.
Tech-confident – you're comfortable with Microsoft Office, digital platforms and learning new systems.
Detail-focused – you understand that accuracy, confidentiality and follow-through are essential.
Adaptable and positive – you can juggle multiple priorities and enjoy the variety of a busy working environment.
Reliable and trustworthy – you take ownership of your responsibilities and can be counted on to get things done.
Previous PA, executive support, administration or real estate experience would be an advantage, but we're equally interested in someone from a marketing, events or customer-focused background who has the right skills and personality.
Experience with Canva, Photoshop, InDesign or video editing would be a bonus, but isn't essential.
Above all, we're looking for someone with the right attitude, excellent people skills and a willingness to learn.
What we can offer
A full-time position based in Waitara, Taranaki
The opportunity to work closely with a successful, high-performing real estate sales team
An interesting and varied role combining executive support, real estate and creative marketing
The chance to contribute your own ideas and make a genuine impact
A friendly, supportive and professional working environment
Opportunities to develop your skills in marketing, social media, technology and real estate
A competitive salary reflecting your skills and experience
Sound like you?
If you're someone who loves organisation, enjoys working with people, embraces technology and has a creative streak, we'd love to hear from you!
Please apply through SEEK with your CV and a short cover letter telling us why you'd be a great fit.
We'd particularly love to hear about an example of when you've used your initiative, creativity or organisational skills to make something happen.
Bring your personality, creativity and initiative — we'll provide the opportunity!
Applicants will be reviewed daily, as we would like to fill this role with urgency.