Job Description – Bid Analyst
JOB DESCRIPTION
Position: BID ANALYST
Department: Tendering
Reporting To: Project Manager / Head - tenders
Job Purpose
To manage and maintain accurate customer, competition, supplier, project and tender data to support business development and project execution.
Key Activities
1. Manage Customer Database
- Create, update and maintain customer master data
- Track customer contacts, interactions, and project history
- Ensure data accuracy and timely updation
2. Manage Competition Data
- Collect and maintain competitor profiles, pricing trends and market activity
- Track competitor participation in tenders and projects
- Prepare comparison reports as required
3. Manage Supplier and Subcontractor Database
- Maintain supplier / subcontractor master list with capabilities, credentials and performance
- Update contact details, compliance documents and rate information
- Support vendor evaluation and selection
4. Maintain Project and Tender Information
- Maintain tender tracker - NITs, submission dates, eligibility, status, results
- Maintain project tracker - ongoing, upcoming and completed projects
- Ensure all documents are filed and updated on time
5. Create and Maintain Project Data Sheets
- Prepare project data sheets / project profiles for tenders and client submissions
- Maintain standard formats, references and supporting documents
- Coordinate with project team for data collection and validation
Skills Required
1. MS Office Suite
- Strong in Excel, Word, PowerPoint
- Data entry, formatting, reports and trackers
2. Correspondence
- Drafting emails, letters and formal communication
- Maintaining records of correspondence
3. Communication
- Clear verbal and written communication
- Coordination with internal teams, customers and suppliers
Qualifications & Experience
- Graduate in any discipline (Commerce / Business preferred)
- 1-3 years experience in data management / MIS / tender coordination preferred
- Good attention to detail and data accuracy