Job Purpose: We are seeking a dynamic and proactive Management Assistant to provide full administrative support (clerical and project-based) to the General Manager of BrandActiv. Key Responsibilities: Manage the GM’s calendar and coordinate meetings and appointments Organise business travels – local or international Collaborate with Head of Departments and provide administrative support for cross functional assignments Coordinate with commercial heads to consolidate monthly sales yearly commercial contracts Screen phone calls, enquiries, requests and handle them appropriately according to urgency and importance Assist in meetings as assigned, take minutes of meetings and follow up on actions agreed Prepare and modify various documents including correspondences, agendas, reports and minutes Maintain and improve electronic and hard copy filing system and keep all records in a well organized and structured manner Collaborate with business units, service providers and business partners as may be required Write, prepare, modify, update or review GM’s communication and/or presentations Manage and coordinate projects, events and initiatives as assigned by the GM   Job Requirements: Diploma in Secretarial duties or in Business Administration Above 5 years’ experience as a Confidential Secretary or administrative role Excellent oral and written communication required (Both English and French) Ability to operate with the highest levels of discretion and confidentiality Ability to develop and maintain effective working relationships at all levels Excellent organizational, planning and time management skills coupled with a strong sense of autonomy, flexibility, agility and resilience Proactive with a Service Excellence approach