About the role
The Administration Services Manager is responsible for leading and managing CILT's Administration team, managing HR functions, and overseeing finance operations in partnership with our external accountants. The role ensures effective and compliant systems and processes across HR, finance and administration, supporting the smooth running of the organisation.
Key responsibilities
Lead and oversee the Administration team to ensure efficient and professional operations
Oversee finance transactions, payroll and expenditure, ensuring accuracy, compliance and alignment with budgets
Work with external accountants to maintain strong financial systems and internal controls
Contribute to the annual budgeting process and coordinate requirements for the annual audit
Support funding applications and reporting requirements
Lead recruitment, induction and onboarding of staff
Lead HR processes including appraisals, training, remuneration reviews and performance management alongside the Service Delivery Manager and CEO
Provide regular support, coaching and guidance to direct reports
Ensure MOJ and Police vetting requirements are completed and registers are maintained accurately
Prepare accurate HR and financial reports to support management and Trustee decision-making
About you
We are looking for someone who:
Acts with integrity and aligns with CILT's values
Has the ability to lead, motivate and develop a team
Has strong skills in finance, payroll, budgeting and expenditure monitoring
Is confident managing HR processes including recruitment, onboarding, performance management and remuneration reviews
Can manage multiple priorities and support operational activities across the organisation
Has a good understanding of general administration functions
Has excellent interpersonal and communication skills
Has experience with Xero, Excel and other finance systems
Is culturally sensitive and has an understanding of and commitment to Te Tiriti o Waitangi
Requirements
A Ministry of Justice check and Police vet will be required for the successful applicant.
About us
CILT was formed in 1994 with an initial focus on providing services for people with disabilities. Since then, CILT has evolved into a broad-based community and social service provider and has become an integral and valued organisation serving the Upper Coromandel.
CILT is a well-established and innovative charitable trust aimed at strengthening our community and enhancing the wellbeing of all people who live here. We provide a diverse and flexible range of projects and programmes including social housing, whānau support services, disability services, social enterprise and environmental initiatives.
Our Vision: A community where all people are empowered to reach their full potential.
Our Purpose: To work collectively to strengthen our community in response to need.
Our Values: Whakawhanaungatanga – respectful relationships. Kaitiakitanga – our obligations. Manaakitanga – care for all people.
If you have any questions or would like a copy of the full job description, please email [email protected]
Applications must include a CV and cover letter.