We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to New Zealand is the Union’s diplomatic mission located in Wellington. It was established in 2016 and is responsible for the conduct of official relations with New Zealand. The Delegation works closely with all the diplomatic missions of the EU Member States accredited to New Zealand.

We offer

We offer a full-time permanent position as Administrative Assistant (Local Agent Group 2) in the Administration Section of the Delegation. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs. The position offers a varied and hands-on role across finance, procurement, HR, logistics and administration in a dynamic and multicultural EU environment. The administrative assistant replaces the Head of Administration during his/her absence. The successful candidate will be offered an open term contract starting in late November/early December 2026, following a probationary period of 3 months (90 days). The successful candidate will be required, as a condition of the offer of employment, to provide all supporting documents in regards of diplomas and professional experience declared in the application form, will be subject to a pre-employment medical examination and provide a medical fitness certificate confirming their fitness to carry out the assigned duties, and a clean criminal record.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

The candidate must be a New Zealand citizen, or holder of a valid residency visa authorizing to reside and work full time permanently in New Zealand, and must currently reside in New Zealand.
Education: Minimum of University/bachelor’s degree or equivalent, attested by a diploma, followed by 2 years professional experience in accountancy, administration, procurement, HR or other relevant field OR Upper Secondary Education or equivalent, attested by a diploma, followed by 5 years professional experience in accountancy, administration, procurement, HR or other relevant field.
Professional experience: Minimum of 2 years proven working experience in the field of accountancy, administration, procurement, HR or other relevant, after completion of bachelor’s degree or equivalent OR 5 years proven working experience in the field of accountancy, administration, procurement, HR or other relevant, after completion of upper secondary education or equivalent.
Language skills: Excellent knowledge (C1) of English (Common European Framework of Reference of Languages).
Computer Literacy: Very good knowledge of commonly used MS Office tools, particularly Excel, Word and Outlook, and ability to use other office software and applications.

Assets/selection criteria (basis for awarding points to select the best applicant)

Knowledge and experience with accounting and accounting matters in New Zealand.
Knowledge and experience of local legislation in regards social security, insurances and tax.
Work experience in a multi-national environment or a foreign/diplomatic entity (embassy, foreign company, international organization).
Knowledge of Māori language.
Post-graduate studies or equivalent in a relevant field
Knowledge of EC and/or EEAS internal software or applications, such as Ares, Sysper2, SUMMA, P2P, HR HUB etc.

How to apply

The applicant must apply by sending:

1) a cover letter, signed;

2) a detailed Curriculum Vitæ (to include, at the minimum, exact job titles and employment dates, employers names and detailed tasks descriptions), using one of the Europass templates available at https://europass.europa.eu/en;

and

3) a confirmation of nationality or, for non-New Zealand citizens, of residency visa in New Zealand allowing for full-time permanent work and currently residing in the country.

Please send your application package above in PDF format to the following email address: [email protected]

Please mention in the email’ subject: “ Ref: 246884 – ADMINISTRATIVE ASSISTANT (LA2) “

The deadline for the submission of applications is: Friday 6 November 2026 at 18:00 New Zealand Standard Time (NZST)(UTC+12:00).

Applications submitted in a format other than PDF, sent via any means other than the specified email address, or received after the deadline indicated above will not be taken into consideration.

For a comprehensive description of the tasks involved in this role and the selection process, please consult our website: https://www.eeas.europa.eu/delegations/aotearoa-new-zealand/administrative-assistant-local-agent-group-ii_en