Town Clerk/ Assistant to the Manager/ Public Information Officer

DEPARTMENT: Town Hall

SALARY RANGE: $47,500- $86,000

PAY GRADE: 14 

DATE POSITION AVAILABLE: November 9th, 2026

Essential Duties and Tasks 

• Performs statutory town clerk responsibilities serves as custodian of official town records, collaborates with staff to prepare meeting packets and related materials, attends all board meetings, prepares board minutes, coordinates the advertisement of public hearings, special and emergency meetings and maintains annual meeting schedule for the Town Council.
• Keeps current records of all advisory boards for the town; manages annual nominating and appointment process for advisory boards.
• Fulfills and coordinates all public information requests according to the NC General Statutes.
• Provides administrative and professional support to the Town Manager, Mayor and Town Council including correspondence, document production, file management, coordination of training, and related tasks.
• Maintains and manages administrative files and records according to the NC Records and Retention Schedule adopted by the Town Council. 
• Attends Town Board meetings and work sessions; researches, responds to and prepares correspondence; performs necessary follow up and communicates with Town management on sensitive and confidential issues.
• Responsible for administrating and maintaining the Town’s website and social media pages.
• Participates with the town manager in framing the Town Council’s vision and strategies for accomplishing organization initiatives; and advocates Town, Federal, State and regional cooperation where opportunities exist to further the Town’s and region’s goals.
• Represents and supports the Town Manager with the Town Council, employee and citizen group discussions, and meetings; and keeps the Town Manager informed about projects and issues of importance to the Town Council; provides the Town Manager with accurate and timely information to support decision-making and policy direction. The position requires discretion.
• Provides direct oversight as assigned of programs and operations of assigned departments including developing and coordinating of department resources; participates in effective employee relations, diversity and staff development; participates in employee evaluations; assists in administering human resources policies and procedures and determines appropriate personnel actions.
• Promotes innovation, critical thinking and creativity in developing approaches and solutions to Town needs; empowers all levels of staff to be proactive and participatory. 

Additional Job Duties

Performs related duties as required.

 Recruitment and Selection Guidelines

Knowledge, Skills, and Abilities

• Thorough knowledge of North Carolina General Statutes and of local ordinances governing the statutory role of clerk.
• Considerable skill in document production including word processing at the desired speed and accuracy and the accurate preparation of minutes.
• Considerable ability to solve problems independently.
• Considerable knowledge of computer skills (MS Word, Excel, MS Outlook, etc.).
• Ability to establish and maintain positive working relationships with the public, department heads, government officials, and other town employees.
• Ability to research, write, coordinate, and monitor grants; ability to interpret, explain, apply, and enforce a variety of rules and regulations regarding grant requirements.
• Ability to communicate effectively both orally and in writing.
• Ability to compile information based on general instructions and record information.
• Ability to maintain and organize records and documents, both paper and electronic.
• Ability to learn new computer software and computer programs.

The preferred candidate will possess:

• Strong creative and critical thinking, self-starter, discreet, high levels of professionalism.
• Ability to work with initiative and independence.
• Strong data analysis and report writing skills.
• Strong understanding of legal, safety, and business concepts.
• Experience with methods, principles, and techniques associated with research, data collection, report writing with data analysis and interpretation.
• Ability to manage multiple projects and assignments simultaneously.
• Ability to maintain confidential information and exercise discretion with sensitive documents and requests. 

POSITION SUMMARY

This position is responsible for providing complex, professional level administrative support, research assistance, and/or public relations for the Town Manager. Incumbents research public policy issues, coordinate special projects, assist the public with requests for information regarding Town operations or programs. Must demonstrate strong written and oral communication skills.

MINIMUM QUALIFICATIONS

Bachelor’s degree in public administration, public policy, or a related field and three years of related experience; or an equivalent combination of education and experience. Master’s Degree preferred.

SPECIAL REQUIREMENTS

Ability to obtain IIMC Municipal Clerk Certification (CMC)

Ability to obtain North Carolina Municipal Clerk Certification (NCCMC)

Ability to obtain North Carolina Notary Public Certificate

Ability to obtain Municipal and County Administration Certificate (UNC SoG)

SUBMIT APPLICATION TO:

Town of Black Mountain Application