Position Description
The Director of Fiscal Affairs is responsible for monitors and reports on all funds under the President's authority, including operating, discretionary, grant, event and foundation-supported accounts. The role translates presidential priorities into budgets, ensures compliance with university policy and Virgin Islands and federal requirements, and prepares clear financial analysis for the Office of the President.
The Director of Fiscal Affairs manages the budget, expenditures and financial reporting of the Office of the President and serves as the President's principal advisor on fiscal matters in the Office of the President.
Essential Duties and Responsibilities
- Develop, manage and monitor the annual operating budget of the Office of the President and its affiliated units, and grants in which the President serves as Principal Investigator or Project Director.
- Align budget requests with the University's strategic plan and presidential priorities.
- Track spending against budget monthly; forecast year-end results and recommend adjustments.
- Coordinate with the Budget Office and CFO during the University-wide budget cycle, including Government of the Virgin Islands appropriation requests.
- Complete budget change requests, purchase requisitions and purchase orders as needed for the Office of the President, Office of Board Liaison, and Office of Internal Audit.
- Review and approve purchase requisitions, contracts, travel, reimbursements and payments charged to presidential accounts.
- Ensure all transactions follow University policy, Board directives, procurement rules and applicable federal regulations (including Uniform Guidance for federal funds).
- Serve as liaison for internal and external audits of presidential accounts; prepare documentation and track corrective actions.
- Maintain internal controls, segregation of duties and records retention for the Office of the President.
- Prepare monthly and quarterly financial reports and dashboards for the President.
- Conduct cost-benefit, revenue and scenario analyses for new initiatives, partnerships and investments.
- Assist with the preparation and review of monthly expense reports for the President.
- Collaborate with UVI Research and Technology Park to develop and track annual and cumulative client contributions and balances across Tier 1 and Tier 2 and designated categories. Help prepare annual report of RT Park contributions, expenditures, and impact.
Manage budgets for presidential events, Charter Day, Hall of Fame (proposed) and other fundraising events, and official travel.
Coordinate with Institutional Advancement on gift-funded and discretionary accounts, ensuring donor intent is honored.
Oversee fiscal administration of grants and special projects housed in the Office of the President and on which the President serves as PI or PD, in collaboration with grant accountants and Office of Sponsored Programs. Complete any required effort reporting for President's effort on any grants or sponsored projects.
- Serve as Office of President Liaison with the Office of Disaster Recovery to facilitate final reimbursements on FEMA projects.
- Review and verify FEMA reimbursement forms from Office of Disaster Recovery prior to final signatures from the President.
- Supervise and develop fiscal interns and student workers assigned to the Office.
- Support fiscal operations, processes and transactions for the Office of the Board Liaison and Office of the Internal Auditor and for the Student Workforce Development Initiative.
Minimum Qualifications
•Bachelor's degree in accounting, finance, business administration, public administration or a related field.
•At least 7 years of progressively responsible experience in budgeting, financial management or fiscal administration, including 3 years in a supervisory or management role.
•Experience managing multiple fund types (operating, restricted, grant or gift funds).
•Advanced proficiency in Excel and an enterprise financial system (e.g., Banner, Workday, PeopleSoft or similar).
Additional Information
Preferred
•Master's degree (MBA, MPA, MS in Accounting or Finance).
•CPA, CMA, CGFM or comparable certification.
•Experience in higher education, ideally at a public university, HBCU or land-grant institution.
•Knowledge of federal grants compliance (Uniform Guidance, 2 CFR 200) and government appropriations processes.
•Experience preparing materials for a governing board or executive leadership.
•Familiarity with the U.S. Virgin Islands government and Caribbean institutional context.