Personal Assistant – Sotheby’s Napier
Join a high-performing team behind one of the world’s most recognised luxury real estate brands.
New Zealand Sotheby’s International Realty Napier is looking for an exceptional Personal Assistant to join our team, supporting top-performing Sales Associates in a varied and rewarding part-time role.
This is not your average administration position.
You’ll be right at the heart of a busy real estate business, helping keep everything running seamlessly, supporting marketing and client communication, managing the details behind property campaigns, and ensuring your Sales Associates can perform at their very best.
The role is 20 hours per week across four days, with flexibility around both the days and hours for the right person.
If you’re highly organised, love getting things done, have an eye for detail and enjoy being one step ahead, we’d love to hear from you.
What you’ll be doing
Diary and schedule management
Maintaining and updating client databases
Social media coordination and content support
Client communications, mailouts and correspondence
Preparing property flyers, advertising material, brochures and marketing collateral
Formatting, editing and proofreading documentation
Assisting with property marketing campaigns
Preparing and coordinating some real estate documentation
Supporting your Sales Associates to operate efficiently and deliver an exceptional client experience
General administration and day-to-day problem solving
What we’re looking for
You don’t need to come from real estate, but you do need to be an outstanding administrator who enjoys working in a busy, professional environment.
You’ll ideally bring:
Strong administration or PA experience
Exceptional organisation and time-management skills
Excellent attention to detail and accuracy
The ability to prioritise competing demands and meet deadlines
Confidence using Word, Excel and Adobe and CRM systems
Strong written and verbal communication skills
Initiative and the ability to work independently
A calm, solutions-focused approach
Flexibility, adaptability and a genuine can-do attitude
A good sense of humour
Previous real estate experience would be an advantage, but it is not essential. Attitude, capability and fit with our team matter most.
Why Sotheby’s Napier?
Join a successful, supportive team working under one of the world’s most recognised real estate brands. You’ll work alongside high-performing professionals, enjoy genuine flexibility and work-life balance, and be part of a team that values quality, service and having a great culture.
Ready to join us?
Send us your CV and a brief note telling us about the strengths you would bring to the team.
We’ll begin reviewing applications as they arrive, so we encourage you to apply early.
New Zealand Sotheby’s International Realty combines strong local expertise with the reach and reputation of a globally recognised luxury property brand. Our Hawke’s Bay team is committed to exceptional service, quality marketing and outstanding client outcomes.