Procurement & Project Support Coordinator

TECI | Operations / Project Support

 Join T E C Industrial—a 75+ year industrial maintenance and construction specialty contractor built on safety, integrity, and teamwork. If you like solving problems, supporting the field, and doing work you can be proud of, you’ll fit right in.

Help keep TECI projects moving. We are seeking an organized, detail-oriented Procurement & Project Support Coordinator to support purchasing, document control, equipment rentals, expense administration, reporting, and day-to-day project needs.

In this fast-paced role, you will work with project teams, vendors, and Accounting to keep materials, equipment, records, and support activities on track. You will manage competing priorities, anticipate needs, communicate clearly, and follow outstanding items through completion.

What You Will Do

Procurement & Purchasing

·         Create and process purchase requisitions; prepare and issue Requests for Quotation (RFQs); obtain, compare, and update vendor pricing.

·         Verify project cost codes and available budgets before processing purchases and coordinate material and supply needs with project personnel.

·         Track orders through delivery, follow up on quotations, purchase orders, backorders, and delivery commitments, and respond to urgent purchasing needs.

·         Help resolve pricing, quantity, delivery, and invoicing discrepancies while maintaining accurate purchasing records.

Document Control

·         Maintain project records, electronic filing structures, and document tracking logs in accordance with TECI requirements.

·         Review documents for completeness and accuracy, distribute them to appropriate personnel, and follow up on outstanding documentation.

·         Help project teams locate and retrieve current documentation.

Reporting & Meeting Documentation

·         Assist with preparing and distributing daily reports; record, prepare, and distribute meeting minutes.

·         Collect project updates, coordinate meeting materials, and maintain reports, minutes, and related records.

·         Track meeting follow-up items and help ensure they are communicated and documented.

Equipment Rental Management

·         Maintain an accurate rental log by project, location, vendor, and rental status, with supporting documentation.

·         Coordinate deliveries, pickups, extensions, off-rentals, and discrepancies with project teams and rental vendors.

·         Monitor rental needs and follow up on equipment no longer required to help prevent unnecessary costs.

Accounting & Expense Management

·         Process employee expense reports and review company credit card receipts and supporting documentation for completeness.

·         Assist with expense reconciliation and maintain organized purchasing and expense records.

·         Coordinate invoice and purchasing inquiries with vendors, project personnel, and TECI Accounting; help resolve discrepancies involving invoices, purchase orders, and receipts.

·         Submit required financial documentation accurately and on time.

Vendor & Project Coordination

·         Maintain professional vendor relationships and coordinate procurement and administrative needs with project managers and other project personnel.

·         Follow up on pending requests and commitments and assist with vendor performance and service issues.

·         Monitor material availability, communicate potential procurement concerns early, and coordinate urgent material, equipment, and administrative requests.

General Project & Administrative Support

·         Manage daily emails and departmental requests, maintain organized records, and provide ongoing support to project teams.

·         Coordinate information across Operations, Project Management, Accounting, and other TECI departments.

·         Prioritize competing deadlines, respond professionally to changing needs, and take ownership of assigned items through completion.

Required Qualifications

·         Prior experience in procurement, purchasing, document control, project administration, accounting support, or a related role.

·         Strong organization, time management, and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.

·         Strong written and verbal communication skills and the ability to work professionally with vendors, project teams, Accounting, and company leadership.

·         Consistent follow-through on outstanding items and ownership of assignments through completion.

·         Proficiency with Microsoft Outlook, Excel, and Word.

·         Comfort working with electronic filing, document-management, purchasing, and project-management systems.

·         Ability to maintain confidential and commercially sensitive information.

Preferred Qualifications

·         Experience in industrial construction, commercial construction, manufacturing, or another project-based business.

·         Experience processing purchase requisitions, RFQs, purchase orders, and vendor quotations.

·         Experience with project cost codes and job-cost accounting.

·         Experience maintaining project document-control systems.

·         Experience coordinating equipment rentals and off-rentals.

·         Experience reviewing employee expenses, credit card documentation, invoices, and purchasing records.

·         Familiarity with construction or industrial materials, equipment, suppliers, and terminology.

·         Experience supporting multiple projects or project managers simultaneously.

What Success Looks Like

You will thrive in this role if you are organized, proactive, detail-oriented, responsive, and team-focused. You are comfortable following up with vendors and internal teams, adapting to changing priorities, and taking ownership without continuous direction.

·         Purchase requests and RFQs receive prompt attention, vendor commitments are tracked, and potential delivery delays are communicated early.

·         Equipment is taken off-rent when no longer needed, and project documentation stays current, organized, and easy to retrieve.

·         Expense, invoice, and purchasing records are complete and accurate; reports and meeting minutes are distributed on time.

·         Outstanding support activities are actively tracked through resolution so project teams can focus on execution.

 

Physical Profile Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job is performed in a generally clean and healthy environment. The usual and customary methods of performing the job’s functions are sedentary but may require the following physical demands: occasional lifting, carrying, pushing and/or pulling up to 20 pounds; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling and significant fine finger and motor dexterity.  This role routinely uses standard office equipment such as computers/printers/scanners/fax machines, phones, filing cabinets, etc.  Employees must have the ability to transport necessary equipment and supplies and set-up for meetings, etc.  The employee must have a current driver’s license and can travel to various locations at times for various reasons.

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T E C Industrial is a Drug-Free, E-Verify, Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

 

Veterans encouraged to apply.